Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the CEO with daily operations and administrative tasks.
- Company: Join MLA College, a dynamic institution focused on innovative education.
- Benefits: Enjoy flexible working options and a collaborative team environment.
- Why this job: Be part of a vibrant culture while making a real impact in the organisation.
- Qualifications: Proficiency in Microsoft Office 365 and strong organisational skills required.
- Other info: Confidentiality and discretion are key in this role.
The predicted salary is between 28800 - 43200 £ per year.
ROLE PURPOSE: Provide day-to-day support to the MLA College CEO and assist with the smooth operation of the CEO’s office.
ROLE AND RESPONSIBILITIES:
- To assist the CEO with the effective organisation, administration and presentation of the office of the CEO and provide a comprehensive administrative service for the wider team.
- To help manage office systems to ensure that documents, records and information can be quickly, effectively, discreetly and readily produced when required through the maintenance of comprehensive filing systems, including spreadsheets and databases.
- To help maintain an up-to-date action tracker, liaising with key staff as required to ensure the timely completion of outstanding tasks.
- To maintain an accurate diary of deliverables and deadlines in order to remain on schedule with the team’s output.
- To act as an ambassador for the CEO office, exercising tact and discretion and maintaining a high level of confidentiality at all times.
- To help contribute to the drafting of agendas, papers, reports and presentations as required.
- To help coordinate the arrangements for visits by guests to the Head Office as required, including help in planning in respect of hospitality and travel.
- To help provide an administrative service for Senior Team members as required, including diary management, scheduling meetings, attending meetings, taking notes and creating actions.
- To maintain full familiarity with the organisation’s administrative and board structures.
- To help organise and facilitate meetings and special events, scheduling and coordinating dates and times, venues, attendance, agendas, and facilities.
- To carry out any other duty commensurate with the role as may reasonably be directed by the CEO and senior members of the Operations team.
Essential Skills and Experience:
- Familiarity with all programmes in Microsoft Office 365.
- Attention to detail is a must, as well as strong organizational skills.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Due to the nature of the work, discretion is paramount to the role.
- Ability to work in a team - will be an essential team member.
Executive Assistant employer: MLA College
Contact Detail:
MLA College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the CEO's work style and preferences. Understanding how they operate can help you anticipate their needs and demonstrate your ability to support them effectively.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach.
✨Tip Number 3
Showcase your organisational skills by creating a mock action tracker or diary management system. This will not only demonstrate your capabilities but also give you a practical example to discuss during interviews.
✨Tip Number 4
Research MLA College thoroughly, including its mission, values, and recent developments. Being well-informed will allow you to speak confidently about how you can contribute to the CEO's office and the wider team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your organisational skills, attention to detail, and any experience with diary management or administrative support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how your skills and experiences make you a great fit for supporting the CEO and managing office systems.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office 365 and any other relevant software. Discuss your strong interpersonal and communication skills, as well as your ability to maintain confidentiality and work effectively in a team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant position.
How to prepare for a job interview at MLA College
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed complex schedules or maintained filing systems in the past. Highlight any tools or methods you use to keep everything on track.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you've handled sensitive information discreetly and explain why this is vital in an executive setting.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios where you might need to prioritise tasks or manage unexpected changes in schedule. Think through your responses to demonstrate your quick thinking and adaptability.
✨Familiarise Yourself with Microsoft Office 365
Since familiarity with Microsoft Office 365 is essential, brush up on your skills before the interview. Be ready to discuss how you've used these tools in previous roles, particularly in creating reports, managing calendars, or coordinating meetings.
