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- Tasks: Coordinate luxury retail projects and ensure seamless communication across teams.
- Company: Join a leading architectural firm specialising in high-end retail fit-outs.
- Benefits: Competitive salary, professional growth opportunities, and a collaborative work culture.
- Why this job: Be part of creating stunning retail experiences for prestigious brands.
- Qualifications: Experience in project coordination and strong communication skills required.
- Other info: Dynamic environment with clear career progression to Project Manager.
The predicted salary is between 36000 - 60000 £ per year.
ML Projects is a leading architectural project management practice based in London, specializing exclusively in high-end, luxury retail fit-outs. We are passionate about creating exceptional retail experiences for our discerning clients, and we pride ourselves on our collaborative, fast-paced, and high-quality focused work environment. We are currently seeking a highly motivated and detail-oriented Project Coordinator to join our team and contribute to the successful delivery of our prestigious projects.
About ML Projects: ML Projects is a dynamic and growing firm renowned for its expertise in luxury retail design and project management. We work with some of the world's most prestigious brands, delivering innovative and visually stunning retail spaces. Our commitment to excellence and client satisfaction has earned us a reputation as a trusted partner in the luxury retail sector. We foster a collaborative and supportive culture where every team member plays a vital role in our success.
About the Role: At ML Projects, the Project Coordinator is the crucial link that ensures seamless information flow and process efficiency. You will be the champion of our processes, understanding the precious nature of effective and well-timed communication. You will be the conduit through which all project information passes, ensuring key touch points are captured, distributed, and acknowledged. While project managers and other stakeholders are immersed in the details, you’ll be orchestrating communication and ensuring everyone is on the same page.
Every interaction generates action points and updates, and your role is to ensure every piece of relevant information reaches the necessary audience. You will instinctively manage, maintain, and question the integrity of the systems we use to achieve this. You will have a strong understanding of the luxury retail environment and the RIBA stages (0-7) within which ML Projects and our clients operate. This knowledge will enable you to provide invaluable administrative support to our Project Managers in areas such as planning and compliance, procurement, and CAPEX management.
Day-to-Day Responsibilities: Your week will begin with an overview of upcoming meetings and team locations, enabling you to ensure timely delivery of expected outputs. You will then check in with each project, verifying that all tracking sheets accurately reflect project status and health, and following up as needed. Your tasks, many assigned by Project Managers, will be diverse and challenging. These could include managing the Building Control process, onboarding consultants, managing plan reviews and final inspections, and managing suppliers in line with project budgets.
- Manage and maintain project information flow, ensuring accuracy and accessibility.
- Coordinate communication between clients, internal teams, contractors, and suppliers.
- Champion and maintain the integrity of project management systems and data.
- Support Project Managers with administrative tasks related to planning, compliance, procurement, and CAPEX management.
- Track project budgets and schedules, identifying potential risks and proactively implementing solutions.
- Prepare project reports and presentations.
- Assist with site visits and progress monitoring.
- Manage the Build Control process, consultant onboarding, and supplier management.
Required Skills:
- Proficiency in project management software (e.g., MS Project or Smartsheet).
- Exceptional communication (written and verbal) and interpersonal skills.
- Impeccable organizational and time-management abilities.
- Meticulous attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Problem-solving skills and a proactive approach.
- Understanding of the luxury retail environment and RIBA stages.
Desired Experience:
- Minimum of 2 years of experience in project coordination or administration, preferably within the construction, architecture, or interior design industry.
- Experience working on luxury retail projects is highly desirable.
- Familiarity with the UK construction market.
Career Progression: At ML Projects, the Project Coordinator role offers a natural and well-established path to Project Manager for those who aspire to a key decision-making role with accountability for program, budget, and quality of finish.
Company Culture: We are a collaborative, fast-paced, and high-quality focused organization. We value teamwork, innovation, and a strong work ethic. We are committed to providing our employees with opportunities for professional growth and development.
Compensation and Benefits: We offer a competitive salary and benefits package commensurate with experience.
To Apply: Please submit your CV and cover letter to jobs@ml-projects.uk. ML Projects is an equal opportunity employer and values diversity. We encourage applications from all qualified candidates.
Project Coordinator Retail Architecture in City of London employer: ML PROJECTS UK
Contact Detail:
ML PROJECTS UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator Retail Architecture in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the luxury retail and architecture sectors. Attend industry events, join relevant online groups, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your project coordination experience, especially if you’ve worked on luxury retail projects. Use visuals to demonstrate your impact and make it easy for potential employers to see what you can bring to the table.
✨Tip Number 3
Prepare for interviews by researching ML Projects and understanding their recent projects. Be ready to discuss how your skills align with their needs, especially around communication and project management systems. Tailor your responses to show you’re a perfect fit for their collaborative culture.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our team at ML Projects. Let’s get you on board!
We think you need these skills to ace Project Coordinator Retail Architecture in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Project Coordinator role. Highlight any experience in luxury retail or project management, as this will catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for luxury retail and how your background makes you a perfect fit for our team. Keep it engaging and personal.
Showcase Your Communication Skills: Since communication is key in this role, demonstrate your written communication skills in your application. Be clear, concise, and professional – we want to see how you articulate your thoughts!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you're serious about joining our team!
How to prepare for a job interview at ML PROJECTS UK
✨Know Your RIBA Stages
Make sure you brush up on the RIBA stages (0-7) before your interview. Understanding these stages will show that you’re not just familiar with project management but also have a solid grasp of how luxury retail projects progress. This knowledge can set you apart from other candidates.
✨Showcase Your Communication Skills
Since the role involves coordinating communication between various stakeholders, be prepared to demonstrate your exceptional communication skills. Think of examples where you’ve successfully managed information flow or resolved misunderstandings in past projects. This will highlight your ability to keep everyone on the same page.
✨Highlight Your Attention to Detail
In a fast-paced environment like ML Projects, attention to detail is crucial. Bring specific examples of how your meticulous nature has helped in previous roles, whether it was managing budgets, tracking project statuses, or ensuring compliance. This will reassure them that you can handle the intricacies of luxury retail fit-outs.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and proactive approach. Think about challenges you’ve faced in project coordination and how you overcame them. This will demonstrate your readiness to tackle the diverse tasks that come with the Project Coordinator role.
