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For Companies At a Glance
- Tasks: Support purchasing and logistics to ensure timely delivery of materials in a high-tech environment.
- Company: Join ML Photonic, a growing tech manufacturer shaping the future of photonics.
- Benefits: Competitive salary, company pension, free parking, life insurance, and on-site gym.
- Why this job: Make a real impact in a collaborative team while developing your skills.
- Qualifications: 1-3 years in procurement or admin, ERP knowledge, and strong organisational skills.
- Other info: Dynamic role with opportunities for growth in a fast-paced industry.
The predicted salary is between 30000 - 35000 £ per year.
Join a growing technology manufacturer shaping the future of photonics. ML Photonic manufactures and distributes advanced photonic components and systems used across high-tech industries worldwide. As we continue to scale our operations, we're looking for a highly organised Purchasing & Logistics Administrator to support our sales and production teams and ensure materials are sourced efficiently and delivered on time. This is an excellent opportunity for someone with procurement or logistics administration experience who is looking to grow in a fast-paced, innovative environment.
About the Role
You will play a vital part in the smooth running of our supply chain, supporting purchasing activities, maintaining accurate data in our ERP system, and coordinating with suppliers to ensure timely delivery of materials. Your work will directly support manufacturing, sales, and operational efficiency.
Key Responsibilities
- Create, process, and track purchase requisitions and purchase orders in the ERP system
- Maintain accurate supplier records, pricing information, and contracts
- Support supplier sourcing, obtain quotations, and prepare comparison analyses
- Communicate with suppliers to confirm orders, monitor delivery schedules, and resolve administrative issues
- Work closely with production, inventory, and accounts teams to align purchasing with operational needs
- Monitor inventory levels and raise purchase orders for raw materials and consumables
- Produce regular procurement and supplier performance reports
- Ensure compliance with procurement procedures and maintain audit-ready documentation
- Processing of shipping documents via our ERP system
- Arrange and co-ordinate customer shipments using UPS, FEDEX, DHL etc.
- Support continuous improvement initiatives across purchasing and logistics functions
About You
Qualifications & Experience
- 1–3 years' experience in a procurement or administrative role (manufacturing preferred)
- Working knowledge of ERP systems (E-Max, SAP, Oracle, Microsoft Dynamics, or similar)
- Proficient in Microsoft Office, especially Excel
- Diploma or degree in Supply Chain, Business Administration, or a related field (desirable but not essential)
Key Skills
- Strong attention to detail and accuracy
- Excellent organisation and multitasking abilities
- Clear communication and teamwork skills
- Proactive, service-oriented approach
- Understanding of basic procurement and inventory principles
Why ML Photonic?
- Be part of a growing, innovative company in a high-technology industry
- Work in a collaborative environment with opportunities to develop your skills
- Competitive salary and supportive leadership
- A role where your contribution genuinely impacts production and customer success
Job Types: Full-time, Part-time, Permanent
Pay: £30,000.00-£35,000.00 per year
Benefits: Company pension, Free parking, Life insurance, On-site gym, On-site parking
Ability to commute/relocate: Dunfermline KY11: reliably commute or plan to relocate before starting work (required)
Application question(s): How many years of experience do you have in general purchasing?
Experience: Purchasing: 2 years (preferred)
Language: English (required)
Work authorisation: United Kingdom (required)
Work Location: In person
Purchasing & Logistics Administrator employer: ML Photonic Ltd
Contact Detail:
ML Photonic Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing & Logistics Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Understand their supply chain processes and be ready to discuss how your skills can help them improve efficiency. Show them you’re genuinely interested!
✨Tip Number 3
Practice your communication skills! Whether it’s discussing procurement strategies or logistics challenges, being clear and confident will set you apart. Role-play with a friend or use online resources to sharpen your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Purchasing & Logistics Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Purchasing & Logistics Administrator role. Highlight your relevant experience in procurement and logistics, and don’t forget to mention any ERP systems you’ve worked with. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about joining ML Photonic and how your background makes you a great fit. Keep it concise but engaging – we love a bit of personality!
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. Double-check your documents before submitting them through our website. It shows us you care about quality!
Be Ready for Questions: Think about the questions we might ask during the application process. Be prepared to discuss your experience in purchasing and logistics, and how you handle challenges. We’re keen to hear your thoughts on improving processes too!
How to prepare for a job interview at ML Photonic Ltd
✨Know Your Stuff
Before the interview, make sure you understand the basics of procurement and logistics. Familiarise yourself with common ERP systems like E-Max or SAP, as well as the specific responsibilities mentioned in the job description. This will help you speak confidently about how your experience aligns with what they need.
✨Show Off Your Organisation Skills
As a Purchasing & Logistics Administrator, organisation is key. Prepare examples from your past roles where you successfully managed multiple tasks or projects. Be ready to discuss how you maintain accurate records and ensure timely deliveries, as this will demonstrate your fit for the role.
✨Communicate Clearly
Effective communication is crucial in this position. Practice articulating your thoughts clearly and concisely. Think about how you would explain complex procurement processes or supplier interactions in simple terms. This will show that you can work well with both internal teams and external suppliers.
✨Be Proactive and Service-Oriented
During the interview, highlight your proactive approach to problem-solving. Share instances where you took the initiative to improve processes or resolve issues. This will resonate well with the company's focus on continuous improvement and their service-oriented culture.
