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For Companies At a Glance
- Tasks: Support purchasing and logistics to ensure timely delivery of materials.
- Company: Join a growing tech manufacturer shaping the future of photonics.
- Benefits: Collaborative environment with opportunities for skill development.
- Why this job: Make a real impact in a fast-paced, innovative industry.
- Qualifications: 1-3 years in procurement or admin, ERP knowledge preferred.
- Other info: Dynamic role with excellent career growth potential.
The predicted salary is between 30000 - 42000 £ per year.
Join a growing technology manufacturer shaping the future of photonics. ML Photonic manufactures and distributes advanced photonic components and systems used across high-tech industries worldwide. As we continue to scale our operations, we're looking for a highly organised Purchasing & Logistics Administrator to support our sales and production teams and ensure materials are sourced efficiently and delivered on time. This is an excellent opportunity for someone with procurement or logistics administration experience who is looking to grow in a fast-paced, innovative environment.
About the Role
You will play a vital part in the smooth running of our supply chain, supporting purchasing activities, maintaining accurate data in our ERP system, and coordinating with suppliers to ensure timely delivery of materials. Your work will directly support manufacturing, sales, and operational efficiency.
Key Responsibilities
- Create, process, and track purchase requisitions and purchase orders in the ERP system
- Maintain accurate supplier records, pricing information, and contracts
- Support supplier sourcing, obtain quotations, and prepare comparison analyses
- Communicate with suppliers to confirm orders, monitor delivery schedules, and resolve administrative issues
- Work closely with production, inventory, and accounts teams to align purchasing with operational needs
- Monitor inventory levels and raise purchase orders for raw materials and consumables
- Produce regular procurement and supplier performance reports
- Ensure compliance with procurement procedures and maintain audit-ready documentation
- Processing of shipping documents via our ERP system
- Arrange and co-ordinate customer shipments using UPS, FEDEX, DHL etc.
- Support continuous improvement initiatives across purchasing and logistics functions
About You
Qualifications & Experience
- 1–3 years' experience in a procurement or administrative role (manufacturing preferred)
- Working knowledge of ERP systems (E-Max, SAP, Oracle, Microsoft Dynamics, or similar)
- Proficient in Microsoft Office, especially Excel
- Diploma or degree in Supply Chain, Business Administration, or a related field (desirable but not essential)
Key Skills
- Strong attention to detail and accuracy
- Excellent organisation and multitasking abilities
- Clear communication and teamwork skills
- Proactive, service-oriented approach
- Understanding of basic procurement and inventory principles
Why ML Photonic?
- Be part of a growing, innovative company in a high-technology industry
- Work in a collaborative environment with opportunities to develop your skills
- A role where your contribution genuinely impacts production and customer success
Purchasing & Logistics Administrator in Dunfermline employer: ML Photonic Ltd
Contact Detail:
ML Photonic Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing & Logistics Administrator in Dunfermline
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Understand their supply chain processes and think about how your skills can contribute to their success. Show them you’re not just another candidate!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to procurement and logistics. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your achievements.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Purchasing & Logistics Administrator in Dunfermline
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement or logistics. We want to see how your skills align with the role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about joining us at ML Photonic and how you can contribute to our innovative environment.
Showcase Your ERP Knowledge: Since we use ERP systems, mention any experience you have with them. If you’ve worked with E-Max, SAP, or similar, let us know – it’ll give you an edge!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at ML Photonic Ltd
✨Know Your ERP Systems
Familiarise yourself with common ERP systems like E-Max, SAP, or Oracle. Be ready to discuss your experience with these tools and how you've used them to manage purchasing and logistics in previous roles.
✨Showcase Your Attention to Detail
As a Purchasing & Logistics Administrator, accuracy is key. Prepare examples of how you've maintained precise records or resolved discrepancies in past positions. This will demonstrate your strong attention to detail.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, such as supplier delays or inventory shortages. Think through your problem-solving strategies and be ready to share relevant experiences.
✨Highlight Your Communication Skills
Effective communication is crucial in this role. Be prepared to discuss how you've collaborated with teams or suppliers in the past. Use examples that showcase your proactive, service-oriented approach.
