At a Glance
- Tasks: Support day-to-day administration in a children's home and maintain accurate records.
- Company: EBD Children’s Home in Wembley, dedicated to supporting young people.
- Benefits: Flexible part-time hours, supportive environment, and professional development opportunities.
- Other info: Choose your working days and enjoy a compassionate work culture.
- Why this job: Make a real difference in the lives of young people while gaining valuable experience.
- Qualifications: Previous admin experience, strong organisational skills, and good IT proficiency.
Location: Wembley
Job Type: Part-Time (Office-Based)
Working Pattern: 3 Days Per Week (Employee Choice – Subject to Service Needs)
Hours: 9:00am – 5:00pm
Reports To: Registered Manager / Home Manager
About the Role
We are seeking a highly organised and professional Part-Time Administrator to support the day-to-day administration of an EBD Children’s Home based in Wembley. The successful candidate will play an important role in ensuring the smooth running of the home by maintaining accurate records, supporting compliance processes, and assisting the management team with administrative duties. This is an office-based role requiring attendance 3 days per week, with flexibility for the successful candidate to choose their working days (subject to operational requirements).
Key Responsibilities
- Provide general administrative support to the Home Manager and leadership team.
- Maintain accurate electronic and paper records relating to children, staff, and operational compliance.
- Ensure confidential records are organised, updated, and securely stored in accordance with GDPR and safeguarding requirements.
- Manage incoming telephone calls, emails, correspondence, and enquiries professionally.
- Support staff recruitment administration, including maintaining personnel files, references, DBS documentation, and training records.
- Monitor staff training records and assist with scheduling mandatory training updates.
- Prepare documents, reports, meeting minutes, and correspondence as required.
- Support compliance with regulatory standards and assist with inspections and audits.
- Maintain filing systems, databases, and office supplies.
- Coordinate appointments, meetings, rotas, and diary management where necessary.
- Assist with invoicing, petty cash records, and basic financial administration (if required).
- Ensure office systems and documentation remain organised and efficient.
Person Specification
Essential Skills & Experience
- Previous administrative experience in a professional office environment.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Good IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to maintain confidentiality and handle sensitive information professionally.
- Strong attention to detail and accuracy.
- Ability to work independently and prioritise workload.
Desirable
- Experience working in a children’s residential setting, social care, healthcare, or education environment.
- Knowledge of safeguarding, Ofsted requirements, or children’s residential care compliance.
- Experience maintaining compliance or personnel records.
Personal Qualities
- Professional, approachable, and reliable.
- Compassionate and understanding of working within a children’s care environment.
- Flexible and proactive approach to work.
- Strong problem-solving and organisational abilities.
What We Offer
- Flexible part-time working arrangement.
- Supportive and professional working environment.
- Opportunity to contribute to a service supporting young people with emotional and behavioural needs.
- Ongoing training and professional development opportunities.
Office Administrator - Part-Time in Wembley employer: MJS Resources
Join our dedicated team at the EBD Children’s Home in Wembley, where we prioritise a supportive and professional work environment. As a Part-Time Administrator, you will enjoy flexible working arrangements while making a meaningful impact on the lives of young people with emotional and behavioural needs. We are committed to your ongoing training and professional development, ensuring you have the tools to thrive in your role.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator - Part-Time in Wembley
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in administration. Join relevant groups and engage with posts to increase your visibility in the job market.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to administrative roles. Focus on showcasing your organisational skills and attention to detail, which are key for this position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator - Part-Time in Wembley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous administrative experience and skills that match the job description. We want to see how your background fits with our needs, so don’t be shy about showcasing your organisational and communication skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about working in a children’s home and how your experience aligns with the role. We love seeing genuine enthusiasm, so let your personality come through!
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforwardness, so avoid jargon and make sure your key skills and experiences stand out. Remember, less is often more!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at MJS Resources
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Part-Time Administrator role. Familiarise yourself with the key tasks like maintaining records and supporting compliance processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experience where you've successfully managed multiple tasks or maintained accurate records. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly.
✨Communicate Clearly and Professionally
As you'll be managing calls and correspondence, practice your verbal and written communication skills. During the interview, speak clearly and confidently, and don’t hesitate to ask for clarification if you don’t understand a question. This shows that you value effective communication.
✨Demonstrate Your Understanding of Confidentiality
Given the sensitive nature of the work, it's crucial to convey your understanding of confidentiality and GDPR requirements. Prepare to discuss how you’ve handled confidential information in the past and why it’s important in a children’s care environment.
