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- Tasks: Support the finance team by processing invoices and maintaining financial records.
- Company: Join a dynamic company focused on efficient accounting operations.
- Benefits: Enjoy a flexible schedule with 3 days a week in the office.
- Why this job: Gain valuable experience in finance while working in a supportive team environment.
- Qualifications: 1-2 years of experience in a similar role and proficiency in accounting software required.
- Other info: Must have a full clean UK driving licence.
This office based temporary Accounts Assistant is responsible for providing support to the finance department, ensuring the smooth running of accounting operations. This role involves maintaining accurate financial records and processing invoices. In this position you need to be detail oriented, organised and able to manage multiple financial tasks efficiently.
Key Responsibilities:
- Generate and send customer invoices from Sage and SimPRO
- Print credit card statements, allocate receipts, and record in Sage
- Enter and process consumable orders in Sage, and place stock orders
- File and archive company documents
- Create customer and supplier accounts in Sage and SimPRO
- Request supplier statements and process payments
- Enter supplier invoices into SimPRO and transfer to Sage
- Handle office calls and take messages
- Process weekly engineer payments and perform customer credit checks
- Check and make credit card payments as needed
- Run VAT return and ensure direct debit payments quarterly
- Calculate and process staff payroll via Sage, including pension uploads monthly
- Pay PAYE/NI to HMRC monthly
- Invoice rental units, borough rates, and logistics monthly
- Perform bank reconciliation, load invoices, and chase debts weekly
- Close off RBS system and tidy Aged Creditors monthly
- Ensure compliance with company health & safety procedures
Key Accountabilities:
- Processing and accuracy of invoices/payments/bank reconciliations
- Timeliness of payments
- Bring in aged debtors
- Accurate reporting
Key Skills/Experience:
- Strong proficiency in accounting software and MS Outlook, Word, Excel
- Previous experience in a similar role (1-2 years’ experience)
- Understanding of financial regulations
- Ability to work independently and as part of a team
- Effective communication skills both written and verbal
- Strong organizational and time management skills
- Strong attention to detail and ability to work without supervision
- Detail orientated mindset
- Ability to meet deadlines
- Excellent communication and interpersonal skills
- A can-do attitude, flexible, reliable, and energetic
- Car driver, full clean UK licence required
Schedule:
- 3 days per week (Tuesday/Wednesday/Thursday)
- Approx hours 09:00-15:00
- Position office based
We Value:
- Ability to be passionate, energetic, driven with a desire to succeed
- Adaptable to changing situations
- A positive attitude and enthusiasm
- The ability to communicate well at all levels
- Able to work autonomously and as a team player
Payroll & Accounts Administrator employer: MJM Industrial Ltd
Contact Detail:
MJM Industrial Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll & Accounts Administrator
✨Tip Number 1
Familiarise yourself with Sage and SimPRO, as these are key software tools for the role. Consider taking a short online course or watching tutorial videos to boost your confidence and demonstrate your initiative.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple financial tasks in previous roles. Be ready to discuss specific situations where your attention to detail made a difference.
✨Tip Number 3
Brush up on your knowledge of financial regulations relevant to payroll and invoicing. Being able to discuss these regulations during your interview will show that you are well-prepared and knowledgeable about the industry.
✨Tip Number 4
Prepare to showcase your communication skills by thinking of examples where you've effectively collaborated with team members or resolved issues. This will help you stand out as a candidate who can work well both independently and as part of a team.
We think you need these skills to ace Payroll & Accounts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounting and finance. Emphasise your proficiency with accounting software like Sage and any previous roles that involved processing invoices or managing financial records.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the job requirements. Mention your attention to detail and organisational skills, as these are crucial for the position.
Showcase Relevant Skills: When detailing your experience, focus on specific tasks that relate to the job description, such as bank reconciliations, payroll processing, and handling supplier invoices. Use examples to demonstrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Payroll & Accounts Administrator role.
How to prepare for a job interview at MJM Industrial Ltd
✨Showcase Your Attention to Detail
As a Payroll & Accounts Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your previous roles where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Software Proficiency
Familiarity with accounting software like Sage and SimPRO is essential. During the interview, highlight your experience with these tools and be ready to explain how you've used them to streamline financial operations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-world scenarios. Think of situations where you had to manage multiple tasks or resolve discrepancies in financial records, and be ready to share how you handled them.
✨Exude Enthusiasm and Positivity
The company values a positive attitude and energy. Make sure to convey your passion for the role and your eagerness to contribute to the team. A can-do attitude can set you apart from other candidates.
