At a Glance
- Tasks: Support senior bankers with diary management, travel arrangements, and administrative tasks.
- Company: Join Greenhill, a leading independent investment bank with a global presence.
- Benefits: Enjoy a competitive salary, discretionary bonus, and private medical care.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Be the gatekeeper for top executives and make a real impact in finance.
- Qualifications: Experience supporting busy executives and proficiency in Microsoft applications required.
The predicted salary is between 58000 - 58000 £ per year.
Greenhill & Co. is a leading independent investment bank focused on providing financial advice on significant mergers, acquisitions, restructurings, financings, liquidity solutions and capital raisings to corporations, partnerships, institutions and governments. Greenhill operates globally from offices in New York, London, Frankfurt, Madrid, Stockholm, Sydney, Toronto, Chicago, Hong Kong, Houston, Los Angeles, Melbourne, Paris, San Francisco, Singapore.
Our Executive Assistants provide administrative support to a team of 3-4 senior Bankers across Managing Directors, Directors and Vice Presidents plus support to their junior teams and may work across a variety of sectors. A busy role that requires a calm, professional and precise individual who enjoys taking ownership of their role. This person will be the gatekeeper for their team and must demonstrate good judgement, discretion and proactivity. The person must also show a willingness to contribute to the wider firm and be keen to support ad-hoc initiatives or implementation of new procedures or policies.
Hours: Office hours are 9am – 5.30pm, Monday – Friday but some flexibility will be required.
Holiday: 25 days per annum, plus Bank Holidays
Salary: £58,000 pa. Discretionary annual bonus, 12% pension contribution and attractive benefits package, including private medical care.
The Executive Assistant will be primarily responsible for:
- Extensive and often complex diary management (using Outlook)
- Extensive UK and overseas travel and meeting arrangements, frequently last minute and occasionally complex
- Processing of business expenses using Concur
- Adhering to all applicable internal policies and processes
- Professional telephone service – answering, message-taking, hosting conference calls VC’s and cover
- Correspondence, photocopying, filing and ad hoc administrative tasks
- Ad-hoc management of bankers’ contacts
- Dealing with confidential documentation and correspondence
- Producing and updating documents in Office applications (PowerPoint, Excel and Word)
- Developing relationships with peers at client firms, and other internal EA’s
- Various ad-hoc duties and personal requests/support for the Seniors
- Supporting with occasional internal cover for other Executive Assistants
Knowledge & Experience:
- Considerable proven experience supporting busy executives at this level, ideally but not essentially within financial services
- Experience managing diaries and itineraries for multiple team members who regularly travel
- Proficient with Microsoft applications
Essential Skills:
- Have meticulous organisational skills and strong attention to detail
- Be able to prioritise effectively and produce work that is accurate, under pressure
- Be capable of problem solving and reacting efficiently and effectively to a range of different needs, sometimes at speed
- Be a confident communicator with a polite and professional manner
- Have a positive attitude and consider themselves a team player
- Have the ability to handle highly confidential and private information
- Possess and maintain a diplomatic and professional approach to work and colleagues
Job description subject to change upon Manager’s discretion.
Executive Assistant - Investment Banking (London) employer: Mizuho
Greenhill & Co. is an exceptional employer, offering a dynamic work environment in the heart of London, where Executive Assistants play a crucial role in supporting senior bankers and contributing to the firm's success. With a strong emphasis on professional development, competitive salary packages, and a comprehensive benefits scheme including private medical care and a generous pension contribution, employees are encouraged to thrive both personally and professionally. The collaborative culture fosters teamwork and innovation, making it an ideal place for those seeking meaningful and rewarding careers in investment banking.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Investment Banking (London)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Greenhill through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions for Executive Assistants. Think about how you’d handle complex diary management or last-minute travel arrangements. We want you to show off your organisational skills!
✨Tip Number 3
Show your enthusiasm! When you get the chance to speak with someone from the company, let them know why you’re excited about the role and how you can contribute to the team. Passion goes a long way!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Greenhill.
We think you need these skills to ace Executive Assistant - Investment Banking (London)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role at Greenhill. Highlight your experience in diary management, travel arrangements, and any relevant administrative tasks. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this busy role. Mention your organisational skills and how you handle pressure, as these are key for us at Greenhill.
Showcase Your Tech Skills:Since you'll be using Microsoft applications and Concur, make sure to mention your proficiency with these tools. If you've got experience with complex diary management or travel planning, let us know!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Mizuho
✨Know Your Diary Management
Since the role involves extensive diary management, make sure you can discuss your experience with scheduling and prioritising meetings. Be ready to share specific examples of how you've handled complex itineraries or last-minute changes in previous roles.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll be dealing with confidential information. Prepare to talk about situations where you've had to exercise discretion and good judgement. Highlight your understanding of the importance of confidentiality in a professional setting.
✨Showcase Your Tech Savvy
Familiarity with Microsoft Office applications is crucial. Brush up on your skills in PowerPoint, Excel, and Word, and be prepared to discuss how you've used these tools to enhance your efficiency in past roles. Maybe even bring a portfolio of documents you've created!
✨Be Ready for Problem-Solving Scenarios
The interviewers may present you with hypothetical scenarios to test your problem-solving skills. Think of examples from your past where you've had to react quickly to unexpected challenges, especially in a busy environment. Show them you're calm under pressure!
