Job Description
Our Executive Assistants provide administrative support to a team of 3-4 senior Bankers across Managing Directors, Directors and Vice Presidents plus support to their junior teams and may work across a variety of sectors. A busy role that requires a calm, professional and precise individual who enjoys taking ownership of their role. This person will be the gatekeeper for their team and must demonstrate good judgement, discretion and proactivity.
Hours
Office hours are 9am – 5.30pm, Monday – Friday but some flexibility will be required.
Holiday
25 days per annum, plus Bank Holidays
Compensation & Benefits
Salary: £58,000 pa. Discretionary annual bonus, 12% pension contribution and attractive benefits package, including private medical care.
Roles & Responsibilities
- Extensive and often complex diary management (using Outlook)
- Extensive UK and overseas travel and meeting arrangements, frequently last minute and occasionally complex
- Processing of business expenses using Concur
- Adhering to all applicable internal policies and processes
- Professional telephone service – answering, message-taking, hosting conference calls VC’s and cover
- Correspondence, photocopying, filing and ad hoc administrative tasks
- Ad-hoc management of bankers’ contacts
- Dealing with confidential documentation and correspondence.
- Producing and updating documents in Office applications (PowerPoint, Excel and Word)
- Developing relationships with peers at client firms, and other internal EA’s
- Various ad-hoc duties and personal requests/support for the Seniors
- Supporting with occasional internal cover for other Executive Assistants
Knowledge & Experience
- Considerable proven experience supporting busy executives at this level, ideally but not essentially within financial services;
- Experience managing diaries and itineraries for multiple team members who regularly travel;
- Proficient with Microsoft applications.
Essential Skills
- Meticulous organisational skills and strong attention to detail;
- Prioritise effectively and produce work that is accurate, under pressure;
- Problem solving and reacting efficiently and effectively to a range of different needs, sometimes at speed;
- Confident communicator with a polite and professional manner;
- Positive attitude and team player;
- Ability to handle highly confidential and private information;
- Diplomatic and professional approach to work and colleagues.
