At a Glance
- Tasks: Support senior bankers with diary management, travel arrangements, and administrative tasks.
- Company: Join Greenhill & Co., a leading independent investment bank with a global presence.
- Benefits: Enjoy a competitive salary, discretionary bonus, and 25 days holiday plus bank holidays.
- Other info: Flexible hours and opportunities for personal growth in a professional setting.
- Why this job: Be the gatekeeper for top executives and make a real impact in a dynamic environment.
- Qualifications: Experience supporting busy executives and proficiency in Microsoft applications required.
The predicted salary is between 58000 - 58000 £ per year.
Greenhill & Co. is a leading independent investment bank focused on providing financial advice on significant mergers, acquisitions, restructurings, financings, liquidity solutions and capital raisings to corporations, partnerships, institutions and governments. Greenhill operates globally from offices in New York, London, Frankfurt, Madrid, Stockholm, Sydney, Toronto, Chicago, Hong Kong, Houston, Los Angeles, Melbourne, Paris, San Francisco, Singapore.
Our Executive Assistants provide administrative support to a team of 3-4 senior Bankers across Managing Directors, Directors and Vice Presidents plus support to their junior teams and may work across a variety of sectors. A busy role that requires a calm, professional and precise individual who enjoys taking ownership of their role. This person will be the gatekeeper for their team and must demonstrate good judgement, discretion and proactivity. The person must also show a willingness to contribute to the wider firm and be keen to support ad-hoc initiatives or implementation of new procedures or policies.
Hours: Office hours are 9am – 5.30pm, Monday – Friday but some flexibility will be required.
Holiday: 25 days per annum, plus Bank Holidays
Salary: £58,000 pa. Discretionary annual bonus, 12% pension contribution and attractive benefits package, including private medical care.
The Executive Assistant will be primarily responsible for:
- Extensive and often complex diary management (using Outlook)
- Extensive UK and overseas travel and meeting arrangements, frequently last minute and occasionally complex
- Processing of business expenses using Concur
- Adhering to all applicable internal policies and processes
- Professional telephone service – answering, message-taking, hosting conference calls VC's and cover
- Correspondence, photocopying, filing and ad hoc administrative tasks
- Ad-hoc management of bankers' contacts
- Dealing with confidential documentation and correspondence
- Producing and updating documents in Office applications (PowerPoint, Excel and Word)
- Developing relationships with peers at client firms, and other internal EAs
- Various ad-hoc duties and personal requests/support for the Seniors
- Supporting with occasional internal cover for other Executive Assistants
Knowledge & Experience:
- Considerable proven experience supporting busy executives at this level, ideally but not essentially within financial services
- Experience managing diaries and itineraries for multiple team members who regularly travel
- Proficient with Microsoft applications
Essential Skills:
- Have meticulous organisational skills and strong attention to detail
- Be able to prioritise effectively and produce work that is accurate, under pressure
- Be capable of problem solving and reacting efficiently and effectively to a range of different needs, sometimes at speed
- Be a confident communicator with a polite and professional manner
- Have a positive attitude and consider themselves a team player
- Have the ability to handle highly confidential and private information
- Possess and maintain a diplomatic and professional approach to work and colleagues
Job description subject to change upon Manager's discretion.
Executive Assistant - Investment Banking (London) employer: Mizuho Financial Group Inc.
Greenhill & Co. is an exceptional employer, offering a dynamic work environment in the heart of London, where Executive Assistants play a crucial role in supporting senior bankers and contributing to the firm's success. With a strong emphasis on professional development, employees benefit from a generous holiday allowance, a competitive salary, and a comprehensive benefits package, including private medical care and a substantial pension contribution. The collaborative culture fosters growth and encourages team members to take ownership of their roles while engaging in meaningful initiatives that enhance both personal and professional fulfilment.
Contact Details:
Mizuho Financial Group Inc. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Investment Banking (London)
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment banking sector and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research Greenhill & Co. and understand their culture and values. Be ready to discuss how your skills in diary management and handling confidential information make you the perfect fit for their team.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've successfully managed complex schedules or handled last-minute travel arrangements. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the team at Greenhill & Co.
We think you need these skills to ace Executive Assistant - Investment Banking (London)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, travel arrangements, and any relevant administrative tasks. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and how you handle pressure, as these are key for this role at Greenhill.
Showcase Your Tech Skills:Since you'll be using Microsoft applications daily, make sure to mention your proficiency in PowerPoint, Excel, and Word. We love seeing examples of how you've used these tools effectively in past roles.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Mizuho Financial Group Inc.
✨Master the Diary Management
Since diary management is a key part of the role, practice discussing your experience with managing complex schedules. Be ready to share specific examples of how you've handled last-minute changes or conflicting appointments in the past.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to communicate effectively with various stakeholders. Prepare to demonstrate your communication style during the interview. Consider role-playing scenarios where you might need to handle difficult conversations or relay important information.
✨Demonstrate Discretion and Professionalism
You'll be dealing with confidential information, so it's crucial to convey your understanding of discretion. Think of examples where you've successfully managed sensitive situations and be prepared to discuss how you maintain professionalism under pressure.
✨Be Proactive and Solution-Oriented
The job requires a proactive approach to support senior bankers. Come prepared with ideas on how you can contribute to improving processes or supporting ad-hoc initiatives. This shows that you're not just reactive but also forward-thinking.
