At a Glance
- Tasks: Support senior bankers with diary management, travel arrangements, and administrative tasks.
- Company: Join Greenhill & Co., a leading independent investment bank with a global presence.
- Benefits: Enjoy a competitive salary, discretionary bonus, and 25 days holiday plus bank holidays.
- Other info: Flexible hours and opportunities for professional growth in a prestigious firm.
- Why this job: Be the gatekeeper for top executives and make a real impact in a dynamic environment.
- Qualifications: Experience supporting busy executives and proficiency in Microsoft applications required.
The predicted salary is between 58000 - 58000 £ per year.
Greenhill & Co. is a leading independent investment bank focused on providing financial advice on significant mergers, acquisitions, restructurings, financings, liquidity solutions and capital raisings to corporations, partnerships, institutions and governments. Greenhill operates globally from offices in New York, London, Frankfurt, Madrid, Stockholm, Sydney, Toronto, Chicago, Hong Kong, Houston, Los Angeles, Melbourne, Paris, San Francisco, Singapore.
Our Executive Assistants provide administrative support to a team of 3-4 senior Bankers across Managing Directors, Directors and Vice Presidents plus support to their junior teams and may work across a variety of sectors. A busy role that requires a calm, professional and precise individual who enjoys taking ownership of their role. This person will be the gatekeeper for their team and must demonstrate good judgement, discretion and proactivity. The person must also show a willingness to contribute to the wider firm and be keen to support ad-hoc initiatives or implementation of new procedures or policies.
Hours: Office hours are 9am – 5.30pm, Monday – Friday but some flexibility will be required.
Holiday: 25 days per annum, plus Bank Holidays
Salary: £58,000 pa. Discretionary annual bonus, 12% pension contribution and attractive benefits package, including private medical care.
The Executive Assistant will be primarily responsible for:
- Extensive and often complex diary management (using Outlook)
- Extensive UK and overseas travel and meeting arrangements, frequently last minute and occasionally complex
- Processing of business expenses using Concur
- Adhering to all applicable internal policies and processes
- Professional telephone service – answering, message-taking, hosting conference calls VC’s and cover
- Correspondence, photocopying, filing and ad hoc administrative tasks
- Ad-hoc management of bankers’ contacts
- Dealing with confidential documentation and correspondence
- Producing and updating documents in Office applications (PowerPoint, Excel and Word)
- Developing relationships with peers at client firms, and other internal EA’s
- Various ad-hoc duties and personal requests/support for the Seniors
- Supporting with occasional internal cover for other Executive Assistants
Knowledge & Experience
- Considerable proven experience supporting busy executives at this level, ideally but not essentially within financial services
- Experience managing diaries and itineraries for multiple team members who regularly travel
- Proficient with Microsoft applications
Essential Skills
- The successful candidate will have meticulous organisational skills and strong attention to detail
- Be able to prioritise effectively and produce work that is accurate, under pressure
- Be capable of problem solving and reacting efficiently and effectively to a range of different needs, sometimes at speed
- Be a confident communicator with a polite and professional manner
- Have a positive attitude and consider themselves a team player
- Have the ability to handle highly confidential and private information
- Possess and maintain a diplomatic and professional approach to work and colleagues
Job description subject to change upon Manager’s discretion.
Executive Assistant - Investment Banking (London) employer: Mizuho Financial Group Inc.
Greenhill & Co. is an exceptional employer, offering a dynamic work environment in the heart of London’s financial district. With a strong focus on employee growth and development, we provide extensive benefits including a competitive salary, discretionary bonuses, and a generous pension contribution, all while fostering a collaborative culture that values initiative and teamwork. Join us to be part of a prestigious investment bank where your contributions are recognised and rewarded, and where you can thrive in a fast-paced, supportive atmosphere.
Contact Details:
Mizuho Financial Group Inc. Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Investment Banking (London)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Greenhill & Co. on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by practising common questions for Executive Assistants. We should focus on showcasing our organisational skills and ability to handle pressure. Mock interviews with friends can help us nail it!
✨Tip Number 3
Dress to impress! First impressions matter, especially in investment banking. Let’s choose professional attire that reflects our seriousness about the role while still feeling comfortable.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can set us apart from other candidates. Let’s express our appreciation for the opportunity and reiterate our enthusiasm for the role.
We think you need these skills to ace Executive Assistant - Investment Banking (London)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, travel arrangements, and any relevant skills that match what we’re looking for. A personalised CV shows us you’re genuinely interested!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and ability to handle confidential information.
Showcase Your Tech Skills:Since we rely heavily on Microsoft applications, make sure to mention your proficiency in Outlook, PowerPoint, Excel, and Word. If you have experience with Concur or similar tools, don’t forget to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Mizuho Financial Group Inc.
✨Master the Diary Management
Since diary management is a key part of the role, practice discussing your experience with managing complex schedules. Be ready to share specific examples of how you've handled last-minute changes or conflicting appointments in the past.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to communicate effectively with various stakeholders. Prepare to demonstrate your communication style during the interview. You might even want to role-play a scenario where you handle a tricky phone call or manage a conference call.
✨Demonstrate Discretion and Professionalism
This role involves dealing with confidential information, so be prepared to discuss how you've maintained discretion in previous positions. Share examples that highlight your ability to handle sensitive situations with professionalism.
✨Be Proactive and Solution-Oriented
The job requires a proactive approach to support senior bankers. Think of instances where you've taken the initiative to solve problems or improve processes. Highlighting your ability to anticipate needs will show you're the right fit for this fast-paced environment.
