Recruitment Administrator in Milton Keynes

About Mixxos Group

Mixxos Group is a leading recruitment business specialising in head office and commercial roles across the Milton Keynes, Luton, and Bedford regions. We work with a diverse range of employers, from ambitious SMEs to established corporates, helping them attract and retain the talent that drives their business forward. We are committed to delivering an outstanding experience, championing diversity, equity and inclusion, and going the extra mile in everything we do.

Role Overview

The Recruitment Administrator is a key support role on our busy temporary recruitment desk. Reporting to our Delivery Director and working closely with our recruiters, you will take ownership of much of the administration that keeps payroll, temporary workers, candidates, clients, compliance, and day to day desk activity running smoothly. This is a fast paced, varied role for someone who is highly organised, accurate, proactive, and comfortable managing several priorities at once. By taking control of the administrative burden, you will allow our recruiters to spend more time speaking with candidates, supporting clients, and winning new business. Previous recruitment experience is not essential; we are equally interested in strong administrators from other fast paced environments.

Key Responsibilities

• Payroll and Temporary Worker Support
  • Support the weekly payroll process for our temporary workforce, ensuring information is complete, accurate, and submitted on time.
  • Check and chase timesheets, verify hours and pay rates, and resolve discrepancies quickly.
  • Handle pay, holiday, and payroll queries from temporary workers and liaise with payroll where required.
  • Manage absence calls, worker availability, and other assignment queries.
  • Maintain accurate temporary worker and assignment records so the desk remains organised and compliant.
• Candidate and Compliance Administration
  • Apply for and chase candidate references, keeping recruiters updated on outstanding information.
  • Complete right to work, compliance, and registration administration accurately and in line with internal processes.
  • Support candidate onboarding, including documentation, assignment information, and first day readiness.
  • Prepare and manage assignment confirmations and other candidate documentation.
  • Keep candidate records and CRM information accurate, complete, and up to date.
• Client and Desk Support
  • Answer incoming telephone calls confidently and deal with routine candidate, worker, and client queries, with full training provided.
  • Act as a reliable day to day point of contact for clients on attendance, availability, timesheets, and general temporary staffing queries.
  • Support recruiters with vacancy, candidate, and client administration to keep activity moving at pace.
  • Identify issues early, take ownership where possible, and escalate appropriately when additional support is required.
• Lead Generation and Commercial Support
  • Research companies, vacancies, and market activity to identify potential new business opportunities.
  • Identify relevant hiring managers and decision makers and build accurate prospect lists.
  • Spot recruitment opportunities through inbound calls, client conversations, online research, and day to day market activity.
  • Pass qualified leads and useful market information to our recruiters so they can follow up commercially.
• General Administration
  • Maintain accurate CRM records and ensure key candidate, client, and assignment information is consistently updated.
  • Support the wider recruitment team with administration and operational tasks as priorities change.
  • Look for ways to improve organisation, efficiency, and the overall service provided to candidates and clients.

Skills and Experience

• Essential
  • Highly organised with the ability to manage multiple priorities simultaneously in a fast paced environment.
  • Strong administrative capability with meticulous attention to detail and a commitment to accuracy.
  • Able to work quickly and maintain quality when deadlines, calls, and priorities compete for attention.
  • Proactive, self motivated, and comfortable taking ownership rather than waiting to be told what to do next.
  • Strong written and verbal communication skills and confidence speaking with different people by telephone.
  • Comfortable dealing with day to day queries and remaining calm when priorities change.
  • Commercially aware, curious, and able to recognise information that could represent a business opportunity.
  • Confident using Microsoft Office and learning new systems and technology.
• Desirable
  • Experience in recruitment, staffing, payroll, customer service, logistics, operations, or another fast paced environment.
  • Previous experience supporting payroll, timesheets, compliance, onboarding, or high volume administration.
  • Experience using a CRM or database and maintaining accurate records.
  • An interest in developing a longer term career within recruitment or commercial operations.

Career Progression and Benefits

We want someone who can become an exceptional Recruitment Administrator first. For the right person, however, this role also offers genuine exposure to candidates, clients, vacancies, lead generation, and the commercial side of recruitment. Strong performance can create a clear progression route over approximately 6-12 months.

• Clear development pathway: Recruitment Administrator → Resourcer → Recruitment Consultant for those who want to build a recruitment career.
• Wednesday working from home once established in the role, with the rest of the week working alongside the team in our Eversholt office.
• Monthly individual awards and recognition for strong performance and contribution.
• Quarterly team rewards and annual business rewards.
• Additional bonus opportunities for exceptional standards and performance.
• Training, coaching, and exposure to both candidate and client recruitment activity from the beginning.
• A varied role where strong administration, pace, ownership, and proactive thinking will have a visible impact on the success of the temporary desk.