At a Glance
- Tasks: Support project delivery teams in managing and reporting on key portfolios.
- Company: Join a leading financial institution with a focus on innovation and collaboration.
- Benefits: Flexible working options, competitive salary, and opportunities for professional growth.
- Other info: Collaborative team culture with opportunities for career advancement.
- Why this job: Make an impact in a dynamic environment while developing your project management skills.
- Qualifications: 5+ years in project management, strong financial acumen, and excellent communication skills.
The predicted salary is between 60000 - 75000 £ per year.
This role sits within the In Line PMO team, part of the Project Governance function. The Governance team plays a critical role in supporting bank-wide projects through management reporting, project accounting operations, financial reviews aligned to project planning, and process approvals required for project initiation.
The In Line PMO team, covering both Bank and Securities entities, provides hands-on support to project delivery teams — primarily those within the Project Promotion team — by ensuring that Portfolio Leads and Project Managers are operating in alignment with PMO standards, delivery lifecycle requirements, and governance procedures.
Project delivery within EMEA Technology is managed by the Project Promotion team, which sits under IT Planning, Reporting & Administration (IPR). This team is responsible for executing the strategic delivery portfolio within the Technology domain, covering the following key portfolios: Branch, GCIB, Data, Finance, Compliance and Financial Crime, Risk, Digital Engineering Service (including Infrastructure and IT Service Management), Tech Other, and Cyber Security. These portfolios are overseen by the Regional Portfolio Committee.
This role sits within the Tech In Line PMO and primarily supports the Finance and Data portfolios. The role may also support other projects or portfolios as needed. The position reports to the Tech In Line PMO Lead.
As a small, collaborative, and supportive team, the PMO function offers a strong support network and seeks talented individuals whose careers and skills can be developed through shared initiatives such as continuous improvement reviews of PMO processes and procedures, and rotation across portfolios or large programs spanning multiple entities.
The Portfolio / Programme In Line PMO team is responsible for delivery management reporting, planning, and supporting their Portfolio / Programme Leads, as well as the Head of IPR and the Head of Project Governance, in the implementation of the portfolio strategy. This vacancy is for a PMO within the Technology portfolio, supporting the portfolio, which may be managed by different portfolio leads or by the same lead, depending on organisational alignment.
The role involves close collaboration with other Tech In Line PMOs, Portfolio Leads and Project Managers in the Project Promotion team, as well as the Project Governance team, to ensure effective delivery and governance. The Technology portfolio delivers change initiatives on behalf of MUFG Securities International and MUFG Bank (EMEA) London Branch, and must align with the requirements of each Head Office, such as accounting standards and project delivery controls.
Responsibilities
- Support and guide the Portfolio Manager, Accountable Executive and Programme / Project Managers in planning, controlling, monitoring and organising the portfolio, ensuring compliance with governance and reporting and that the book of work is within delivery capability and resource capacity.
- Own and drive programme and project reporting e.g. through the creation of the monthly portfolio reporting pack from updates made by programme and project managers in Planview; creation of minutes and MI tailored for the target audience. Cover other portfolio's when required e.g. during scheduled absence.
- Review and critique deliverables produced across the programme / projects for completeness and accuracy against policy and delivery lifecycle minimum standards; and provide structured feedback to project managers.
- Work with Central PMO Delivery assurance to schedule key checkpoints for external review. Control submission of deliverables for Programme Committee and / or Bank Head Office / MUSHD review to avoid late / overdue requests.
- Implement the Central PMO calendar across the portfolio / programme / projects being supported, ensuring that the policy and project delivery controls are followed at all times, promptly escalating issues, risks and continuous improvement suggestions to the Project, Programme and Portfolio managers as well as Central PMO and Project Governance.
- Partner with central PMO, other PMO in Business unit and teams in Project Governance to continually improve project, programme and portfolio governance, controls, methods and tools.
- Champion the implementation of MUFG's toolsets and processes, influencing Portfolio Managers, Programme Managers, and Project Managers to comply with MUFG standards and expectations.
- Manage project documentation including storage, version control, and deliverable reviews to ensure alignment with the project delivery lifecycle methodology and minimum standards.
- Support the management of actuals and forecasts, respond promptly to urgent requests, and oversee invoice and requisition handling by project managers.
- Produce meeting minutes, track actions to completion, and generate management information (MI) to report progress.
- Prepare project and programme status reports for key governance forums, including RAID logs, dashboards, milestones, and actual vs. forecast analysis across multiple funding sources.
- Advise and elevate concerns regarding portfolio performance to the Portfolio Manager and the In Line PMO Lead.
- Work with Programme and Project Managers to coordinate planning activities, including critical path analysis, milestone grading, detailed financial tracking, and
Assistant Vice President, Infrastructure PMO in City of Westminster employer: Mitsubishi UFJ Financial Group
As an Assistant Vice President within the Infrastructure PMO team, you will thrive in a collaborative and supportive environment that prioritises employee growth and development. Our commitment to continuous improvement and adherence to best practices ensures that you will have ample opportunities to enhance your skills while contributing to impactful projects across the Technology portfolio. Located in London, we offer a dynamic work culture that values flexibility and innovation, making us an excellent employer for those seeking meaningful and rewarding careers in project governance.
Contact Details:
Mitsubishi UFJ Financial Group Recruitment Team
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We think you need these skills to ace Assistant Vice President, Infrastructure PMO in City of Westminster
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