Administrative Assistant in IT Financial Management in City of Westminster

The Financial Management team, IT Planning, Reporting & Administration Group governs IT Project budget-related matters. The individual in this role focuses on Bank Project Governance, leads a business line with one direct report, and reports to the Head of the Financial Management team.

Main Purpose of the Role:

• Define, establish and maintain the Project governance framework and processes in MUFG Bank EMEA and continually assess them for effectiveness and productivity.
• Manage IT investment budgets across the EMEA region to ensure financial discipline and maximise cost-benefit performance in close liaison with stakeholders in EMEA and counterparts in Bank Head Office.
• Collaborate with Japan headquarters as a liaison for the above responsibilities, taking appropriate action with respect to the Company and EMEA Technology.
• Manage the Bank Project Governance business line.
• Establish and maintain system investment-related procedures in Bank EMEA.
• Proactively drive continuous improvement of relevant processes, procedures and templates in line with organisational needs.
• Manage investment budget and funding demands of all Bank system development projects in EMEA in a timely and accurate manner.
• Scrutinise IT solutions, project plans and development costs through investment project application form review processes; provide guidance on procedures, processes, tools and techniques; facilitate collaboration between stakeholders.
• Manage and maintain databases and create reports for decision-making.
• Serve as a liaison between EMEA and Japan headquarters in managing the IT investment budget.
• Support Technology management with ad-hoc tasks as and when required.

Essential Qualifications:

• Demonstrable practical experience with demand and financial planning; previous experience with PMO/PLC processes and controls is beneficial.
• At least three years of work experience in Japan, or bilingual in Japanese.

Preferred Qualifications:

• Experience working in an IT department in the banking industry.
• Advanced Microsoft Office skills, in particular MS Excel, and IT literacy.
• Highly numerate, analytical and logical, with attention to detail and the ability to systematically break apart complex problems.
• Creative and innovative approach to work.

Desired Skills:

• Basic knowledge of IT.
• Skills in detailed format checks and checking the consistency of amounts.
• Strong numerical skills.
• Excellent Microsoft Office skills.
• Strong decision-making skills and sound judgement.

Personal Requirements:

• Excellent communication and interpersonal skills.
• Results-driven, with a strong sense of accountability.
• A proactive, motivated approach.
• The ability to operate with urgency, prioritise work and meet tight deadlines.
• Strong problem-solving skills.
• Calm approach, able to perform well in a pressurised environment.
• Excellent attention to detail and accuracy.

Benefits:

We are open to considering flexible working requests in line with organisational requirements.