Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide essential admin support to the Executive Department at HMS Sultan.
- Company: Join a leading company committed to quality and integrity.
- Benefits: Enjoy flexible working hours, health perks, and lifestyle benefits.
- Why this job: Be part of a dynamic team making a real impact in a supportive environment.
- Qualifications: Strong organisational skills and experience in administration required.
- Other info: Opportunities for career growth and recognition through Mitie Stars.
The predicted salary is between 30000 - 42000 £ per year.
This post provides and facilitates the administration and support service to meet the requirements of administration and office in HMS Sultan as required by the HESTIA contract.
Main Duties
Primary Job Purpose: To provide an administration support service to the Executive Department and relevant personnel in HMS Sultan in the pursuit of successful and timely delivery, ensuring that all tasks are conducted in accordance with current MoD regulations.
Responsibilities (tasks include, but are not limited to):
- Facilitate a prompt and effective response to the daily Establishment requirements directed to the Executive Department, notifying appropriate personnel where required.
- Compile and maintain the Establishment Diary, attending appropriate planning meetings and sourcing relevant information to ensure continuity and accuracy.
- Coordinate, compile and prepare for timely release HMS Sultan Daily Orders & fortnightly newsletter.
- Provide a focal point for the preparation and maintenance of HMS Sultan Temporary Memorandum, reviewing content for clarity and accuracy and prepare for authorised release.
- Coordinate the Executive Department Stationery demand.
- Maintain the Function Request database and liaise with relevant stakeholders to ensure event authorisation.
- Become familiar with and provide absence cover for the Commanders Assistant and Commanding Officers PA.
- Carry out any other tasks as determined by the Mitie Line Manager.
- Actively promote a safe working culture within your area thus ensuring that there are no reportable accidents to all staff, contractors, customers, or any visitors to your department that are attributable to your negligence or failure to adhere to Health and Safety procedures, processes, and the law.
What we are looking for
The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro-active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values.
In addition, the following is needed:
- Administration experience with excellent organisational, time-management and motivational skills and a high degree of integrity and confidentiality.
- Proven track record of delivering quality administration support at management level and ability to work unsupervised using own initiative.
- Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
- IT literate with a good working knowledge of MS Office applications.
- Good standard of education.
Additional Information
MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals. Proof of right to work in UK essential.
The Contract operates a 37.5 hour working week between the hours of Mon to Fri only. The current working hours allow for an early finish on a Friday. Required to wear approved company work wear.
Our market-leading offering provides you with benefits that suit your lifestyle. We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know.
Administrator - Business Support Admin in Gosport employer: Mitie
Contact Detail:
Mitie Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - Business Support Admin in Gosport
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on HMS Sultan and MITIE. Understanding their values and how they operate will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on showcasing your organisational skills and ability to handle pressure, as these are key for the Administrator role.
✨Tip Number 3
Dress to impress! Make sure you present yourself well during the interview. A professional appearance can make a great first impression and reflect your commitment to the role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administrator - Business Support Admin in Gosport
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the job description. We want to see how you can bring your unique flair to the role!
Showcase Your Organisational Skills: Since this role is all about administration support, be sure to emphasise your organisational and time-management skills. Share examples of how you've successfully managed tasks or projects in the past.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your communication shines through in both your CV and cover letter.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Mitie
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description and responsibilities. Familiarise yourself with the key tasks like maintaining the Establishment Diary and preparing HMS Sultan Daily Orders. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Administrator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight your time-management skills and how you prioritised tasks to meet deadlines, as this will resonate well with the interviewers.
✨Communicate Clearly and Confidently
Since the role requires credible communication skills, practice articulating your thoughts clearly. Use the STAR method (Situation, Task, Action, Result) to structure your answers during the interview. This will help you convey your experiences effectively and leave a positive impression.
✨Be Proactive and Adaptable
The job demands a proactive approach and the ability to adapt to changing needs. Prepare to discuss situations where you've had to think on your feet or adjust your plans. Showing that you can remain calm under pressure and respond to challenges will highlight your suitability for the role.
