Contract Co-Ordinator in Manchester

Job Overview

• A busy and fulfilling role involving typical FM contract management administration and helpdesk duties at Manchester Airport.
• Issuing Maximo work planned & reactive orders to engineers and subcontractors, updating Maximo with notes/closures, chasing updates.

Main Duties

• Helpdesk: Handling work orders for reactive and planned works, including assignment to engineers/subcontractors, completion of work orders, uploading documentation, chasing up open jobs. Chasing engineers/subcontractors/suppliers for maintenance reports for uploading to Maximo
• Actively review open work orders to ensure attendance/completion within SLA/KPI timeframes where possible and to keep open jobs to a minimum.
• Support with the the preparation and review of data for SLA/KPI monthly reports.
• Administration support issuing POs to contractors and chasing contractors for dates.
• Support with administering the Security ID and permit process when required.
• Collation of documentation to support the application for payment.
• Support with the Issue of quotations for remedial works and projects on site & obtaining quotes from suppliers
• Assist with pulling documentation and data together to support monthly invoicing
• Ordering parts required for remedial works once approved by the client
• Raising /Approval of SAP purchase orders/invoices
• General filing of documents & printing/collating
• Any other duties as required by the Contract Support Manager

What we are looking for

• Ideally already have experience in a similar facilities management role, helpdesk or contract admin.
• Well organised, methodical and practical approach
• Motivated and adaptable
• Team player willing to work with others and do whatever it takes to deliver performance.
• Excellent IT & communication skills essential
• Polite telephone manner.
• Good Microsoft Excel skills would be beneficial to the role
• Experience using Maximo would be an advantage