Accounts Assistant in Daventry

Salary: £17,533.12 Per Annum

Contract: Permanent

Type of Employment: Part Time

Hours: 25 Hours Per Week

Location: B&V Chemicals, Lamport Drive, Daventry, Northamptonshire, England, NN11 8YH

The Accounts Assistant will be responsible for producing timely and accurate invoices/credit notes, ensuring all revenue is reported correctly in the monthly accounts. The Accounts Assistant will need to consistently meet month-end reporting deadlines with a high degree of accuracy. The Accounts Assistant will be trustworthy and understand the need for confidentiality, as cited in the Group values.

KEY OBJECTIVES

• Responsible for reducing the lead time between delivery of goods and distribution of invoices
• Responsible for effective and efficient resolution of queries to allow for timely payment of debt
• Effective communication with Sales and Order departments to improve company performance
• Proactively monitor the invoicing process, reporting deficiencies when they arise, and suggesting possible improvements to the role

KEY ROLES AND RESPONSIBILITIES

• Timely and accurate raising of invoices/credit notes to ensure all revenue is reported correctly in the accounts
• Updating commercial analysis spreadsheets and providing chemical usages to account managers
• Updating driver analysis spreadsheets for monitoring overheads
• To carry out periodical system maintenance including checking all orders are correctly invoiced or listed as contract accordingly
• Updating Price Lists in Sage periodically
• Reconcile collections/deliveries and raise credits as needed
• Dealing with customers' invoice/delivery queries over the telephone professionally and efficiently
• Liaising with customers in writing when necessary (by letter, or e-mail)
• Communicate effectively with all departments and work effectively with other members of the Finance team
• Complete invoicing via client portals as required
• Provide holiday cover for other roles within the operation to maintain administrative support to critical business activities

Experience in a similar role (preferable)

• Experience of Sage 200 (advantageous) and/or similar systems
• Resilient & robust personality, able to resolve problems and meet deadlines with an eye for detail
• Self-starter and able to prioritise own workload and proactively provide data as needed
• Demonstrate exceptional organisational skills and the ability to work efficiently in a fast-paced environment
• Actively participate in team working to ensure organisational and team goals are effectively met
• Support colleagues by responding effectively and efficiently to requests for help & information
• Set challenging personal standards in the form of clear goals and align job objectives to the requirements of the business
• Seek feedback and, where appropriate, give feedback constructively
• Be aware of best practice in area of expertise and work towards this by demonstrating, applying and sharing knowledge
• Build trust and develop a reputation for reliability by following through with actions as agreed
• Strong oral and written communication skills are essential
• Question, and where appropriate, challenge the status quo to ensure continuous improvement
• Strong Microsoft Office skills, especially: MS Excel, MS Word and MS Outlook