Account Administrator in Daventry

Salary: £17,533.12 Per Annum

Contract: Permanent

Type of Employment: Part Time

Hours: 25 Hours Per Week

Location: B&V Chemicals, Lamport Drive, Daventry, Northamptonshire, England, NN11 8YH

JOB/ROLE PURPOSE

Accounts Assistant will be responsible for producing timely and accurate invoices/credit notes, ensuring all revenue is reported correctly in the monthly accounts. Accounts Assistant will need to consistently meet month end reporting deadlines with a high degree of accuracy. The Accounts Assistant will be trustworthy and understand the need for confidentiality, as cited in the Group values.

KEY OBJECTIVES

• Responsible for reducing the lead time between delivery of goods and distribution of invoices
• Responsible for effective and efficient resolution of queries to allow for timely payment of debt
• Effective communication with Sales and Order departments to improve company performance
• Proactively monitor the invoicing process, reporting deficiencies when they arise, and suggesting possible improvements to the role

KEY ROLES AND RESPONSIBILITIES

• Timely and accurate raising of invoices/credit notes to ensure all revenue is reported correctly in the accounts
• Updating commercial analysis spreadsheets and providing chemical usages to account managers
• Updating driver analysis spreadsheets for monitoring overheads
• To carry out periodical system maintenance including checking all orders are correctly invoiced or listed as contract accordingly
• Updating Price Lists in Sage periodically
• Reconcile collections/deliveries and raise credits as needed
• Dealing with customers invoice/delivery queries over the telephone professionally and efficiently
• Liaising with customers in writing when necessary (by letter, or e-mail).
• Communicate effectively with all departments and to work effectively with the other members of the Finance team
• Complete invoicing via client portals as required
• Provide holiday cover for other roles within the operation to maintain administrative support to critical business activities
• Opening and distributing post

PERSON SPECIFICATION

• Experience in a similar role (preferable)
• Experience of Sage 200 (advantageous) and/or similar systems
• Resilient & robust personality, able to resolve problems and meet deadlines with an eye for detail
• Self-starter and able to prioritise own workload and proactively provides data as needed
• Demonstrate exceptional organisational skills and the ability to work efficiently in a fast-paced environment
• Actively participates in team working to ensure organisational and team goals are effectively met
• Supports colleagues by responding effectively and efficiently to requests for help & information
• Sets challenging personal standards in the form of clear goals and aligns job objectives to the requirements of the business
• Seeks feedback and, where appropriate, gives feedback constructively
• Is aware of best practice in area of expertise and works towards this by demonstrating, applying and sharing knowledge
• Builds trust and develops a reputation for reliability by following through with actions as agreed
• Strong oral and written communication skills are essential
• Questions, and where appropriate, challenges the status quo to ensure continuous improvement
• Strong Microsoft office skills, especially: MS EXCEL, MS WORD and MS OUTLOOK

The above is a broad outline of duties of an Accounts Assistant, however from time to time the jobholder may be required to complete tasks that have not been specifically detailed above but are necessary in order to meet the requirements of the business.

REPORTS TO Operations Manager