At a Glance
- Tasks: Manage project budgets, prepare reports, and coordinate client meetings.
- Company: Join the Mitie PMO team at Essex County Council.
- Benefits: Gain valuable experience in project management and financial systems.
- Other info: Opportunity for professional growth in a supportive environment.
- Why this job: Be part of a dynamic team delivering impactful projects and ensuring value for money.
- Qualifications: Proficiency in SAP, Oracle, and strong Excel skills required.
The predicted salary is between 30000 - 40000 £ per year.
The Mitie PMO team are embedded in the Client’s office in Essex County Council. The PMO is responsible for the end-to-end delivery of all projects (strategy through to completion/close‑out) in line with the agreed processes. Year on year project spend is approx. 24M GBP. The PMO maintains the FMP and pipeline of activity for the next financial year as well as reacting to insurance works and other ad‑hoc activity. The PMO’s main aim is to provide the Client with an auditable strategic planning and project delivery solution that ensures value for money and consistent delivery to quality while meeting key Core Estate and Schools estate time and budget constraints.
The Project Budget & Reporting officer is embedded and an intrinsic part of the PMO team.
Responsibilities
- Reporting & Documentation (working with Lead Project Coordinator): prepare and distribute RMA Letters to Schools, compile monthly invoiced‑to‑date reports for Operations Director, maintain client finance trackers and programme trackers, produce monthly trackers for Strategic Account Director/senior management in Projects & PMO team Mitie Core & School Capital Expenditure Projects Reporting, attend in person or via Teams project catch‑up meetings providing an agenda in advance and produce minutes following, follow up on actions and track progress on project budget spreadsheets.
- Client Relationship Management (Lead: AJ): coordinate and schedule client meetings, prepare meeting agendas and track actions.
- SAP & Financial Systems (Lead: FBP): create and manage WBS codes, generate WBS reports for Schools and Core budgets, maintain budget trackers (Schools & Core), track all projects invoiced to date, manage PO breakdowns, accruals, contributions, maintain Application Tracker and H&S records, support ad hoc ID Programme tracking.
- Monthly Journal Processing (Lead: AB): process applications for H&S, Schools Capital, Core Capital, Salix 3B/3C/4, RAAC Revenue & Capital, SEN Revenue, ad hoc requests, Insurance, PMO Fees, Mitie Projects Recharge & Capital; process journals for Schools Capital, Core Capital, Salix 3B/3C/4 (Schools & Core), RAAC Revenue & Capital LSH Applications Over £100k.
- LSH Applications Over £100k (Lead: AB): maintain tracker and send monthly email updates, manage K2 codes, prepare templates for approval.
- Training Administration (Lead: AJ): maintain training matrix and produce monthly reports, follow up on training chasers, manage HSS bookings and submit HR tickets.
- DBS & Compliance (Lead: AJ): coordinate team meetings and maintain DBS tracker, process DBS check confirmations, liaise with Oracle system to check client POs, coordinate with Donna and Kealeigh for requests.
Qualifications
- Proficiency in SAP and Oracle systems (training will be provided).
- Strong Excel skills for budget and expenditure management.
- Experience with WBS creation and financial reporting.
- Excellent organisational and communication skills.
Project Budget & Reporting officer in Chelmsford employer: Mitie Group plc.
At Mitie, we pride ourselves on being an exceptional employer, particularly for the Project Budget & Reporting Officer role within our dynamic PMO team at Essex County Council. Our collaborative work culture fosters professional growth and development, offering employees the chance to engage in meaningful projects that directly impact the community while enjoying a supportive environment that values innovation and teamwork. With competitive benefits and a commitment to employee well-being, Mitie is dedicated to ensuring that every team member feels valued and empowered to succeed.
StudySmarter Expert Advice🤫
We think this is how you could land Project Budget & Reporting officer in Chelmsford
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We think you need these skills to ace Project Budget & Reporting officer in Chelmsford
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