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- Tasks: Manage and archive documentation while ensuring compliance with quality standards.
- Company: Join Mitie, a leading facilities management company with a global presence.
- Benefits: Enjoy flexible benefits, financial wellbeing support, and a competitive salary.
- Why this job: Make a difference in thriving communities while developing your skills.
- Qualifications: Knowledge of QMS and strong communication skills required.
- Other info: Inclusive recruitment process and opportunities for career growth.
The predicted salary is between 26227 - 26227 £ per year.
Job Overview
Salary: £26,227.50 per annum (Real Living Wage)
Position Type: Fixed Term Contract (12 Months)
Type of Employment: Full Time
Hours: 37.5 hours per week
Location: GSK, Cobden Street, Montrose, Angus, Scotland, DD10 8EA
Key Responsibilities
- Maintain electronic and hardcopy documentation throughout its lifecycle in accordance with the Quality Management System (QMS) and Global Records Retention Schedule (GRRS).
- Archive and destroy all Site Batch documentation in line with regulatory, QMS, and GRRS requirements.
- Securely store master copies of documents, ensuring they are archived, retrievable, reviewed, or destroyed according to company policies.
- Maintain GxP documentation from retention through to archive.
- Manage requests for archived Site GxP and Regulatory documentation and provide access when required.
- Ensure all services are delivered in line with agreed service levels in an efficient, professional, and customer-focused manner.
- Handle queries and problems promptly and professionally; communicate operational issues to the Line Manager in a timely way.
- Monitor performance of third-party suppliers and report any service issues.
- Maintain safe working practices to protect personal safety and the wellbeing of others on site.
- Maintain client and Mitie standards while consistently providing a high level of customer service.
- Meet all deadlines and service requests within agreed cut-off times; communicate any inability to meet deadlines.
- Escalate issues or concerns to the Line Manager and perform daily routines accurately and on time following correct procedures.
- Support records-related projects and complete general administrative duties related to Records Management.
- Register and process customer requests and handle sensitive, confidential, and personal information.
- Provide additional support to dedicated service teams.
- Proactively identify and report potential health and safety risks and promote Mitie values on site.
- Adhere to Mitie and Group Company policies and procedures for health and safety, reporting deficiencies in systems of work or equipment.
- Comply with Mitie’s information security procedures, proactively identify and report potential security risks, and report any actual or suspected incidents.
Required Qualifications
- Knowledge of the QMS, particularly Global Quality Policies and Guidelines for Document Management.
- Strong understanding of GMP, compliance, and regulatory expectations.
- Excellent written and verbal communication skills.
- Strong planning, organisational, and time-management abilities.
- Proactive, self-motivated with flexibility in problem-solving.
- Exceptional attention to detail.
- Proficiency in MS Office and Adobe applications.
- Strong customer service experience.
- Commitment to high standards of timekeeping.
Benefits
Our market-leading offering provides you with benefits that suit your lifestyle. We offer a virtual GP, financial wellbeing assistance through our Salary Finance scheme, flexible lifestyle benefits via the Choices platform, the ability to purchase extra holiday days, critical illness insurance, dental treatment, technology products at affordable cost, high-street discounts through MiDeals, a cycle-to-work scheme, life cover of up to four times your salary, enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan. We award Mitie Stars and cash prizes, including a top prize of £10,000.
Company Background
Since 1987, Mitie’s 80,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, serving a range of clients from household names in banking, critical government sites to hospitals and schools.
Inclusivity
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments or changes during the recruitment process, please let us know by emailing at.
Archivist in Montrose employer: Mitie Cleaning & Hygiene Services
Contact Detail:
Mitie Cleaning & Hygiene Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Archivist in Montrose
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Archivist in Montrose
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Archivist role. Highlight your experience with QMS and document management, as these are key to what we’re looking for!
Show Off Your Attention to Detail: Since this role requires exceptional attention to detail, give examples in your application that showcase how you've maintained accuracy in past roles. We love seeing those specifics!
Communicate Clearly: Your written communication skills are crucial for this position. Keep your application clear and concise, and make sure it reflects your ability to communicate effectively, just like we do at StudySmarter.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Mitie Cleaning & Hygiene Services
✨Know Your QMS Inside Out
Make sure you brush up on your knowledge of the Quality Management System (QMS) and Global Records Retention Schedule (GRRS). Be ready to discuss how you've applied these principles in past roles, as this will show your understanding of the regulatory landscape.
✨Show Off Your Attention to Detail
As an Archivist, attention to detail is crucial. Prepare examples from your previous work where your meticulousness made a difference, whether it was in document management or compliance. This will help demonstrate your fit for the role.
✨Communicate Like a Pro
Since excellent communication skills are a must, practice articulating your thoughts clearly and concisely. You might be asked to explain complex processes, so being able to simplify your explanations will impress your interviewers.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of specific instances where you faced challenges in records management or customer service, and be prepared to discuss how you resolved them effectively.
