Project Administrator in London

Better places, thriving communities.

Better places, thriving communities.

Job Overview: As a Project Administrator, you will provide essential administrative support to the project team, ensuring that all relevant documentation is properly issued, returned, checked, and updated in the relevant SharePoint folders for handover at the end of the project. You will play a key role in assisting the Lead Project Manager and site engineers to ensure the smooth running of the project.

Key Responsibilities

• Documentation Management: Issue, track, and update project-related documentation, including site surveys, designs and electrical drawings.
• Reporting: Contribute to monthly reports, maintaining accurate records of project activities.
• Job Recording: Accurately record all aspects of preconstruction activities and their statuses for tracking purposes, including comms room access, late lock requests and asbestos reports.
• Procurement Support: Check POs have been raised and issued, liaising with the PM and Commercial where required.
• Filing and Collation: General filing, collation of project-related documentation and uploading to relevant SharePoint folders.
• Project Tracking: Maintain and update the project coordinator tracker to ensure project milestones are followed up and met.
• Diary Management: Support PM with diary management, ensuring efficient scheduling of meetings and site visits.

Person Specification

• Organised & Motivated: Ability to manage multiple tasks efficiently with a high level of motivation.
• Team-Oriented: Willingness to work collaboratively with colleagues across various departments.
• IT & Communication Skills: Proficiency in Microsoft Office and other relevant software; clear and professional communication skills, both written and verbal.
• Customer Service Experience: Experience in customer-facing roles is advantageous.
• Polite & Professional: Maintain a polite and professional telephone manner at all times.

Working Within Mitie Values And Behaviours

• Collaborative: Building strong working relationships with Site Supervisors, contractors, and management teams to achieve common goals.
• Ethical: Upholding high standards of integrity and promoting a culture of honesty and transparency.
• Proactive: Taking initiative to solve problems and improve team performance continuously.
• Inclusive: Promoting a diverse and inclusive workplace that values different perspectives.
• Customer-Focused: Ensuring that client needs are consistently met and exceeded.

This job description outlines the core responsibilities and qualifications for the role of Project Coordinator. Specific tasks and objectives will be tailored to the needs of the business and discussed with the post-holder during employment. The job description may be amended to reflect changes in business requirements.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Divya Madaan at

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

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Together our diversity makes us stronger.

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