Supply Chain Coordinator in Gloucester

Supply Chain Coordinator

Based from: Gloucester

Reports to: Group Finance Manager

Role Overview

As a Supply Chain Coordinator, you will be responsible for supporting the maintenance and processing of supplier documentation, including reconciliation of statements and setting up payment runs. You will be responsible for ensuring operational and commercial requirements are met.

Duties and Responsibilities

• Processing supplier documentation to correct contracts/projects
• Portal logins – downloading and posting supplier documentation following approval
• Ensuring supplier documentation agrees to purchase orders and query with the purchasing team & Project Managers when there are differences
• Sorting and distributing supplier documentation and credit notes via email
• Coding supplier documentation and arranging sign off by department managers
• Reconciling all supplier statements received in a timely manner to ensure accuracy of financial reporting
• Communicating with Project Managers to raise any supplier documentation queries promptly, by phone and email
• Ensuring excellent electronic filing of supplier documentation
• Working closely with the Procurement team
• Processing expenses and credit card statements
• Processing bank payments (multi-currency)
• Providing ad-hoc support to the business as and when required

Person Specification

Essential

• Excellent communication skills, both written and verbal
• Excellent organisational and time-management skills
• IT literate, including good working knowledge of Excel
• Excellent attention to detail, sound problem-solving skills and analytical thinking
• Ability to prioritise workload as per operational need
• Ability to work to a timetable and meet deadlines

Desirable

• Knowledge of supply chain processes
• Experience of multi-currency and language documentation
• Previous experience of working within construction industry

Working Conditions

Working from our open plan Gloucester Head Office and/or home on a hybrid basis. This role requires working with company systems, using multiple screens and IT packages so the role is mainly desk-based.

Group Compliance

Compliance to all legislative and British Standard requirements. Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required. Maximise customer satisfaction with the services provided. Working to reduce, renew and recycle any waste on and off our sites, including our offices. Protect the environment and ensure use of toxic materials is avoided where possible. Work to best safe practice and ensure actions do not cause harm. Employees will not tamper with any issued PPE or plant machinery that may cause harm. Ensure all minimum training requirements are met in compliance with the relevant ISO standards. Ensure that any Information Technology incidents are effectively reported and resolved in a timely fashion. Maintain clear desk and screen at all times. Compliance to ensure no deliberate breaches in security information and/or systems.

Benefits

We offer a range of benefits, including a virtual GP, financial wellbeing assistance, a flexible lifestyle benefits platform, extra days' holiday, critical illness insurance, home gym access, cycle‑to‑work scheme, life cover up to four times salary, enhanced pension contributions, a save‑as‑you‑earn scheme, and Mitie Matching Share Plan. Mitie Stars recognition and cash prizes are awarded.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.