At a Glance
- Tasks: Manage financial transactions and ensure accurate record-keeping for prisoner accounts.
- Company: Join a supportive team in a secure and dynamic environment.
- Benefits: Flexible holidays, life cover, enhanced pension, and discounts on various products.
- Other info: Inclusive recruitment process with support for applicants with disabilities.
- Why this job: Make a difference by ensuring financial accuracy and supporting the wider team.
- Qualifications: Experience in admin roles with strong communication and IT skills.
The predicted salary is between 28046 - 28046 £ per year.
Salary: £28,046.52
Job Objectives and Responsibilities
- Process all bank and cash transactions, producing daily reconciliations of Prisoner Fund accounts.
- Assist with month-end reconciliations and ensure timely submission of returns to the Finance Department (HQ).
- Process invoices and travel & subsistence claims; prepare and process journals for prisoner transfers.
- Prepare daily and weekly journals to reconcile prisoner personal cash, wages, and PIN phone transactions.
- Conduct daily cash checks and reconciliations, investigating discrepancies to ensure financial accuracy.
- Ensure all monies are banked securely and promptly, maintaining the security of the cash office.
- Deliver financial administrative services in line with contractual and company standards.
- Administer all aspects of prisoner accounts with accuracy and confidentiality.
- Liaise with the company’s Finance Business Partner (FBP) to report relevant and timely financial information.
- Maintain manual and electronic records to ensure data is current and accessible.
- Support the wider administrative team to ensure smooth operations across the establishment.
Essential Qualifications
- Relevant previous experience in an administrative role handling sensitive and confidential information, including pay and cash.
- Clear communicator with a good standard of verbal and written English.
- Intermediate or better IT skills: proficient and confident using Microsoft Excel, Word, and Outlook.
Desirable Qualifications
- Qualifications or accreditation to Level 2 or above (e.g., CSE grade 1, GCSE, NVQ, etc.).
- Previous experience in a finance administrative support role.
Benefits
- Flexible holidays up to five days per year.
- Life cover of up to four times salary.
- Enhanced pension contributions.
- Salary Finance scheme for accessing pay before payday.
- Cycle-to-work scheme.
- Access to discount platforms for retailers, gyms, and technology products.
Equal Opportunities
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition and need any reasonable adjustments during the recruitment process, please let us know by emailing Nikita Srivastava at nikita.srivastava@mitie.com.
Finance & Procurement Administrator employer: Mitie Cleaning & Hygiene Services
As a Finance & Procurement Administrator with us, you will join a supportive and inclusive work culture that prioritises employee well-being and professional growth. Our flexible holiday options, enhanced pension contributions, and access to various discount platforms ensure that you are rewarded for your hard work while enjoying a healthy work-life balance. Located in a dynamic environment, we offer meaningful employment where your contributions directly impact the financial integrity of our operations.
Contact Details:
Mitie Cleaning & Hygiene Services Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Finance & Procurement Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the finance and procurement field, attend industry events, or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Be ready to discuss how your skills in handling sensitive information and financial accuracy can contribute to their goals. Show them you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience with cash transactions and administrative tasks clearly and concisely.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Finance & Procurement Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in finance and administration. Use keywords from the job description to show we’re a perfect match for each other!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Explain why you’re interested in the Finance & Procurement Administrator role and how your skills align with our needs.
Showcase Your IT Skills:Since we value proficiency in Microsoft Excel, Word, and Outlook, mention any specific projects or tasks where you’ve used these tools effectively. We love seeing practical examples!
Proofread, Proofread, Proofread!:Before hitting send, double-check your application for any typos or grammatical errors. Clear communication is key, and we want to see your best work!
How to prepare for a job interview at Mitie Cleaning & Hygiene Services
✨Know Your Numbers
As a Finance & Procurement Administrator, you'll be dealing with cash transactions and reconciliations. Brush up on your financial terminology and be ready to discuss your experience with bank reconciliations and handling sensitive information. This shows you’re not just familiar with the role but also confident in your abilities.
✨Excel Skills Are Key
Since the job requires intermediate IT skills, especially in Microsoft Excel, make sure you can demonstrate your proficiency. Prepare to talk about specific functions or formulas you've used in past roles. Maybe even bring a few examples of reports or spreadsheets you've created to showcase your skills.
✨Communication is Crucial
Clear communication is essential in this role, so practice articulating your thoughts clearly and concisely. Be prepared to explain how you've effectively communicated financial information in previous positions, whether verbally or in writing. This will highlight your ability to liaise with the Finance Business Partner and other team members.
✨Show Your Attention to Detail
In finance, accuracy is everything. During the interview, share examples of how you've ensured accuracy in your work, particularly when processing invoices or conducting reconciliations. Mention any systems or checks you’ve implemented to catch discrepancies, as this will demonstrate your commitment to maintaining financial integrity.
