Temporary Office Manager - Part Time in Stapleford

Ready to become the organised heartbeat of a beautiful Hertfordshire estate? We’re looking for a brilliantly capable Temporary Office Manager to join a close-knit team just outside Hertford. This is a varied, fast-moving and genuinely rewarding part-time role where no two days will feel the same — and for the right person, there is every likelihood it will become permanent.

You’ll sit right at the centre of day-to-day estate operations, keeping people, systems, schedules, suppliers and technology moving smoothly. If you love bringing order, energy and smart solutions to a busy environment, this is a rare chance to make a visible impact in a significant and growing estate business.

WHAT YOU’LL BE DOING

• First point of contact for phone calls, visitors and deliveries
• Manage the Estate Office inbox and distribute postal deliveries
• Procure office supplies and code relevant invoices
• Manage office service contracts
• Make meeting arrangements
• Maintain a tidy office and liaise with cleaners and other contractors relating to the office
• Send the weekly team email of duties and absences
• Ensure office notices remain up to date
• Manage the Central Calendar and ensure it is kept up to date with all relevant internal and external dates
• Arrange and coordinate multi-team meetings
• Assist the Executive Trustee-Director with his meeting organisation, including Board meetings
• Co-ordinate out-of-hours rosters
• Arrange all-team training courses and Estate-wide inspections
• Carry out contractor onboarding and updates for office-based or Estate-wide contractors
• Monitor the contractor database to ensure consistency of records between teams
• Co-ordinate staff birthday and anniversary recognition
• Support day-to-day health & safety compliance, including office procedures and DSE checks
• Act as the first point of contact for IT queries, working closely with external providers
• Keep AV, VC, phone directories and shared digital resources running smoothly
• Champion best practice across Microsoft 365, SharePoint, Planner, To Do and emerging apps such as Power Automate
• Manage software subscriptions, group contracts and technology processes for starters and leavers
• Oversee access control, CCTV, alarms, keys, passwords and security records
• Research and recommend improved systems where needed
• Hold responsibility for Office and IT budgets
• Provide trusted administrative support to the Executive Trustee-Director
• Support Divisional Coordinators with cover when required
• Take on varied duties in line with the needs of the role

Essential

• Proven experience in a similar office management, coordination or operations role
• Highly organised, calm under pressure and confident juggling multiple priorities
• Strong technical confidence, with a genuine interest in systems, software and cyber security
• Quick to learn new platforms, solve problems and spot opportunities to improve how things work
• Flexible, proactive and collaborative, with a positive team-first approach

Why You’ll Love It

This is more than an admin role. You’ll be trusted, valued and given the chance to shape how the office runs — from smarter systems and smoother processes to the everyday details that help a brilliant team do their best work. Alongside a competitive package, the Estate offers generous employment policies, professional development and a beautiful countryside setting.

• Hours: Monday to Friday 8.30am to 2pm with a 30-minute lunch break
• Pension: 7% employer contribution
• Benefits: Private healthcare, life assurance, gym discounts, retail savings and employee support via Sage
• Setting: A rare opportunity to join a well-established estate in the Hertfordshire countryside with a long-term, people-first culture

If this sounds like your kind of role, we’d love to hear from you. Please note: due to high application volumes, only shortlisted candidates will be contacted.