Temporary Office Manager - Part time (25hrs) in Stapleford

We are looking for an exceptionally organised and technically minded temporary part time Office Manager to join the team at a beautiful country estate just outside of Hertford. There is every likelihood that this will go permanent for the right person. This is a varied and hands-on role sitting at the heart of the Estate's day-to-day operations, providing vital administrative and technical support. The hours of work will be Monday to Friday 8.30am to 2pm with a 30 minute lunch break.

The successful candidate will be a calm and capable professional who thrives in a dynamic environment, is comfortable working closely with and at all levels in the organisation and takes genuine pride in keeping things running smoothly behind the scenes. This is a rare opportunity to become a trusted member of a small, dedicated team managing a significant and growing estate business.

MAIN RESPONSIBILITIES

• General
• First point of contact for phone calls, visitors and deliveries
• Manage the Estate Office inbox and distribute postal deliveries
• Procure office supplies and code relevant invoices
• Manage office service contracts
• Make meeting arrangements
• Maintain a tidy office and liaise with cleaners and other contractors relating to the office
• Send the weekly team email of duties and absences
• Ensure office notices remain up to date
• Central Coordination
• Manage the Central Calendar and ensure it is kept up to date with all relevant internal and external dates
• Arrange and coordinate multi-team meetings
• Assist the Executive Trustee-Director with his meeting organisation, including Board meetings
• Co-ordinate out-of-hours rosters
• Arrange all-team training courses and Estate-wide inspections
• Carry out contractor onboarding and updates for office-based or Estate-wide contractors
• Monitor the contractor database to ensure consistency of records between teams
• Co-ordinate staff birthday and anniversary recognition
• Health & Safety
• Support day-to-day health & safety compliance, including office procedures and DSE checks.
• Technology
• Act as the first point of contact for IT queries, working closely with external providers
• Lead on cyber security awareness, GDPR compliance and practical staff training
• Keep AV, VC, phone directories and shared digital resources running smoothly
• Champion best practice across Microsoft 365, SharePoint, Planner, To Do and emerging apps such as Power Automate
• Identify smarter ways of working through new technology, automation, AI tools and improved systems
• Develop and manage JotForm, HubSpot and other central business platforms
• Manage software subscriptions, group contracts and technology processes for starters and leavers
• Security
• Oversee access control, CCTV, alarms, keys, passwords and security records
• Research and recommend improved systems where needed.
• Other
• Hold responsibility for Office and IT budgets
• Provide trusted administrative support to the Executive Trustee-Director
• Support Divisional Coordinators with cover when required
• Take on varied duties in line with the needs of the role.

Essential

• Proven experience in a similar office management, coordination or operations role
• Highly organised, calm under pressure and confident juggling multiple priorities
• Strong technical confidence, with a genuine interest in systems, software and cyber security
• Quick to learn new platforms, solve problems and spot opportunities to improve how things work
• Flexible, proactive and collaborative, with a positive team-first approach.

What’s in It for You

• Hours: Monday to Friday 8.30am to 2pm with a 30 minute lunch break.
• Pension: 7% employer contribution
• Benefits: Private healthcare, life assurance, gym discounts, retail savings and employee support via Sage
• Setting: A rare opportunity to join a well-established estate in the Hertfordshire countryside with a long-term, people-first culture

Please note: Due to high application volumes, only shortlisted candidates will be contacted.