Temp to Perm Office Manager - Part Time in Hertford

Ready to become the organised heartbeat of a beautiful Hertfordshire estate? We are looking for a brilliantly capable Temporary Office Manager to join a close-knit team just outside Hertford. This is a varied, fast-moving and genuinely rewarding part-time role where no two days will feel the same and for the right person, there is every likelihood it will become permanent. You will sit right at the centre of day-to-day estate operations, keeping people, systems, schedules, suppliers and technology moving smoothly. If you love bringing order, energy and smart solutions to a busy environment, this is a rare chance to make a visible impact in a significant and growing estate business.

WHAT YOU'LL BE DOING

• General
• First point of contact for phone calls, visitors and deliveries
• Manage the Estate Office inbox and distribute postal deliveries
• Procure office supplies and code relevant invoices
• Manage office service contracts
• Make meeting arrangements
• Maintain a tidy office and liaise with cleaners and other contractors relating to the office
• Send the weekly team email of duties and absences
• Ensure office notices remain up to date
• Central Coordination
• Manage the Central Calendar and ensure it is kept up to date with all relevant internal and external dates
• Arrange and coordinate multi-team meetings
• Assist the Executive Trustee-Director with his meeting organisation, including Board meetings
• Co-ordinate out-of-hours rosters
• Arrange all-team training courses and Estate-wide inspections
• Carry out contractor onboarding and updates for office-based or Estate-wide contractors
• Monitor the contractor database to ensure consistency of records between teams
• Co-ordinate staff birthday and anniversary recognition
• Health & Safety
• Support day-to-day health & safety compliance, including office procedures and DSE checks.
• Technology
• Act as the first point of contact for IT queries, working closely with external providers.
• Keep AV, VC, phone directories and shared digital resources running smoothly.
• Champion best practice across Microsoft 365, SharePoint, Planner, To Do and emerging apps such as Power Automate.
• Manage software subscriptions, group contracts and technology processes for starters and leavers.
• Security
• Oversee access control, CCTV, alarms, keys, passwords and security records.
• Research and recommend improved systems where needed.
• Other
• Hold responsibility for Office and IT budgets.
• Provide trusted administrative support to the Executive Trustee-Director.
• Support Divisional Coordinators with cover when required.
• Take on varied duties in line with the needs of the role.

Essential

• Proven experience in a similar office management, coordination or operations role.
• Highly organised, calm under pressure and confident juggling multiple priorities.
• Strong technical confidence, with a genuine interest in systems, software and cyber security.
• Quick to learn new platforms, solve problems and spot opportunities to improve how things work.
• Flexible, proactive and collaborative, with a positive team-first approach.

Why You'll Love It

This is more than an admin role. You’ll be trusted, valued and given the chance to shape how the office runs from smarter systems and smoother processes to the everyday details that help a brilliant team do their best work. Alongside a competitive package, the Estate offers generous employment policies, professional development and a beautiful countryside setting.

Hours: Monday to Friday 8.30am to 2pm with a 30-minute lunch break.

Pension: 7% employer contribution

Benefits: Private healthcare, life assurance, gym discounts, retail savings and employee support via Sage

Setting: A rare opportunity to join a well-established estate in the Hertfordshire countryside with a long-term, people-first culture.