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- Tasks: Join our Purchasing team as an Administrator, handling orders and ensuring smooth service delivery.
- Company: We're a dynamic electronics distribution company serving Defence, Aerospace, Automotive, and Medical sectors.
- Benefits: Enjoy 22 days holiday, onsite gym, virtual GP service, and a pension plan.
- Why this job: Kickstart your procurement career with hands-on training and potential to advance into a buyer role.
- Qualifications: Attention to detail and experience in processing orders are essential; strong communication skills are a plus.
- Other info: Office-based role with working hours from 8.30am to 5pm.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for a highly organised Administrator to join a busy Purchasing team. You may be looking for an opening into buying and for the right person this role could offer that opportunity. The successful candidate will benefit from customised training and educational opportunities, aligned with the future trajectory of this division. You'll gain hands-on experience, develop essential skills, and build a strong foundation in procurement processes. As you grow, there may be potential to advance into a buyer role, depending on business needs and performance.
If you’re motivated, detail-oriented, and ready to take the first step in your procurement career, this role provides the ideal platform to learn and progress with a respected industry leader. As a Procurement Administrator, you will act as the critical link between sales, procurement, and operations, ensuring smooth and efficient service delivery. Your responsibilities will cover the entire workflow, starting with project setup, including item creation, customer order processing, and Bill of Materials (BoM) generation and extending to supply chain coordination.
Ideally, we would like someone who has processed orders and expedited orders and most importantly you will have excellent attention to detail. This is an established and dynamic company that works within the electronics distribution sector working with clients within the Defence, Aerospace, Automotive and Medical sectors. They employ over 200 people worldwide and their head office is in Hertfordshire.
Daily responsibilities:
- Expedite supplier purchase orders to ensure on-time delivery
- Assist in placing and tracking purchase orders
- Monitor and manage customer open order books to meet delivery commitments
- Generate and process customer orders accurately and efficiently
- Create and maintain items, Bills of Materials and system data to ensure accuracy
- Manage proforma payments and resolve invoice discrepancies
- Process non-conformances in line with our supply chain and quality procedures
Personal attributes:
- Dynamic and engaging personality, able to effectively network and influence at all levels
- Willingness to embrace change
- Excellent standard of communication, both written and verbal
- Resiliency and ability to positively respond to setbacks and proactively resolve problems
- Team player
- Excellent organisational skills
Perks and Benefits:
- Onsite gym equipment
- 22 days holiday - Plus bank holidays. Plus Xmas shutdown
- Perk Box
- Virtual Care – GP Service
- Pension
Hours of work: 8.30 – 5pm. Office based.
Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy. Only candidates who are shortlisted will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not been successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.
Administrator – Buying Team employer: Mission 4 Recruitment
Contact Detail:
Mission 4 Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator – Buying Team
✨Tip Number 1
Familiarise yourself with procurement processes and terminology. Understanding key concepts like purchase orders, Bills of Materials (BoM), and supply chain coordination will help you stand out during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the procurement and buying sectors. Attend industry events or join relevant online forums to connect with people who can provide insights into the role and potentially refer you to opportunities within their organisations.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Being able to articulate your experience in handling complex workflows will highlight your suitability for the Administrator position.
✨Tip Number 4
Research StudySmarter and our values. Understanding our company culture and mission will allow you to tailor your conversations during interviews, making it clear that you're not just looking for any job, but are genuinely interested in contributing to our team.
We think you need these skills to ace Administrator – Buying Team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administrator role. Emphasise any previous experience in procurement, order processing, or customer service.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role and your attention to detail. Mention specific examples of how your organisational skills and ability to manage multiple tasks make you a great fit for the Purchasing team.
Highlight Personal Attributes: In your application, emphasise personal attributes such as your dynamic personality, communication skills, and resilience. These traits are essential for the role and should be clearly articulated in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to eliminate any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Mission 4 Recruitment
✨Showcase Your Organisational Skills
As an Administrator in the Buying Team, your ability to stay organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your attention to detail and efficiency.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've communicated with different teams or stakeholders in previous roles. Practice articulating your thoughts clearly and concisely, both verbally and in writing.
✨Embrace Change and Adaptability
The company values a willingness to embrace change. Think of instances where you've had to adapt to new processes or challenges. Share these experiences during the interview to show that you're flexible and open to learning.
✨Prepare Questions About the Role
Having insightful questions prepared shows your genuine interest in the position. Ask about the training opportunities available, the team dynamics, or how success is measured in the role. This will also help you assess if the company is the right fit for you.
