Office & Operations Assistant

Missing Bean is an independent Specialty Coffee Roasters with Cafés across Oxfordshire and our own Roastery & Bakery in East Oxford. We\’re a friendly, growing team who care about great coffee, good food, and creating places people want to come back to.

We\’re looking for an organised and proactive Office & Operations Assistant to help keep our business running smoothly. This varied role includes office coordination, admin support, HR administration, scheduling, systems upkeep, and basic Health & Safety admin (no formal qualifications required).

What you\’ll do:

• Keep the office organised and support day-to-day admin.
• Assist with scheduling, meeting notes, and follow-up tasks.
• Maintain staff records, support recruitment, onboarding, and offboarding.
• Coordinate safety checks and maintain simple H&S documents.
• Keep track of systems, software, logins, subscriptions, and renewals.
• Help the team use digital tools (Google Workspace, Notion).
• Support with simple spreadsheets, reports, and recurring tasks.

What we\’re looking for:

• Organised, reliable, and comfortable juggling different tasks.
• Good with digital tools (especially Google Workspace).
• A clear, friendly communicator.
• Happy working independently and asking when unsure.
• Experience in hospitality, office support, or small business admin is a bonus.

What we offer:

• £28,000–£32,000 depending on experience.
• Monday–Friday, office-based.
• Great coffee every day + regular bakery tastings.
• Staff discounts, supportive team, and real work-life balance.
• Opportunities to grow into new areas over time.

Start date: ASAP

Job Types: Full-time, Permanent

Pay: £28,000.00-£32,000.00 per year

Benefits:

• Bereavement leave
• Casual dress
• Company events
• Company pension
• Cycle to work scheme
• Discounted or free food
• Employee discount
• Sick pay
• Store discount

Application question(s):

• What interests you about working at Missing Bean?
• Can you describe your experience with administrative or office support tasks?
• This is an in-person, full-time role in Oxford. Are you able to reliably commute?
• Can you describe a time you helped keep a system, process, or project organised?
• Do you have experience in hospitality, retail, or small business environments?
• Are you comfortable tracking deadlines and following up with others when tasks are due?
• When something is unclear, how do you typically get the information you need?
• Are you comfortable handling confidential information (e.g., HR admin)?
• When would you be available to start?

Work Location: In person