At a Glance
- Tasks: Support legal teams with document management, billing, and client interactions using innovative tech.
- Company: Dynamic legal firm focused on delivering exceptional support services.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Office-based role in London with opportunities for growth and learning.
- Why this job: Join a team that values your input and offers real-world experience in the legal field.
- Qualifications: Customer service experience, strong academics, and a passion for law.
The predicted salary is between 30000 - 40000 € per year.
Legal Support Services includes document production specialists, paralegals, researchers, legal project management experts and legal operations professionals. The team covers a wide range of administrative, operational, and specialist matter and fee‑earner support using cutting‑edge tools and innovative tech solutions to deliver exceptional, frictionless service to fee earners across the firm.
The Legal Operations team is part of the Legal Support Services department and provides high‑value administrative support for fee earners with a focus on matter management, diary management, travel and business development.
Duties and Responsibilities
- Support the London and Cambridge Legal Operations teams by ensuring the smooth running of the client/matter lifecycle, following documented procedures and ensuring all required information/documentation is obtained, issued and stored in the Firm's systems.
- Produce billing guides, input billing data, distribute invoices to clients and file all bill‑related documentation.
- Participate in the matter opening processes.
- Archive documents, including scanning and scheduling of deeds and other files.
- File, scan, print and photocopy documents.
- Use technical applications such as DocuSign, PDFDocs, Bundle Docs, High Q and other apps.
- Manage data sites for transactions and clients.
- Log referrals and contacts to InterAction and update the system.
- Process fee earners' expense claims.
- Produce engrossments and bind legal documents, both hard and soft copy.
- Arrange couriers.
- Co‑ordinate the incoming and outgoing daily post.
- Support Fee Earners with room bookings and audio‑visual support.
- Work with other legal operations colleagues to provide holiday, illness and other cover to agreed standards.
- Provide ad‑hoc support on other matter‑management related tasks as required.
- Record tasks and assign tasks to the task‑management system.
- Support fee earners with tech applications.
- Maintain spreadsheets and systems indicating the location of original documents.
The role will be office based in our London office five days per week.
Qualifications
- Previous experience in a customer service role or a professional service environment.
- Strong academic background.
- A team‑player attitude, willing to help with other tasks as needed.
- Organised and methodical with excellent attention to detail.
- Well‑developed interpersonal skills for working effectively with a range of people.
- Effective written and verbal communication skills with warmth and professionalism.
- Genuine interest in the legal field is desirable.
- Experience dealing with time‑critical situations is desirable.
- High discretion and confidentiality when handling sensitive or commercially sensitive information.
Business Administrator in City of Westminster employer: Mishcon de Reya
As a Business Administrator within our Legal Support Services team, you will thrive in a dynamic and collaborative environment that values innovation and excellence. Our London office offers a vibrant work culture, comprehensive training programmes, and opportunities for professional growth, ensuring that you are well-equipped to support our fee earners effectively. Join us to be part of a forward-thinking firm that prioritises employee well-being and fosters a sense of community while delivering exceptional legal services.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and attention to detail, which are key for a Business Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Business Administrator in City of Westminster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Business Administrator role. Highlight any previous experience in customer service or professional environments, and don’t forget to showcase your attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your genuine interest in the legal field and how your background makes you a great fit for our Legal Operations team. Keep it warm and professional!
Showcase Your Tech Savvy:Since we use cutting-edge tools like DocuSign and PDFDocs, mention any relevant tech skills you have. If you've worked with similar applications before, let us know – it’ll give you an edge!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Mishcon de Reya
✨Know Your Legal Lingo
Familiarise yourself with legal terminology and the specific tools mentioned in the job description, like DocuSign and PDFDocs. This shows you’re not just interested in the role but also prepared to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in previous roles. Highlight your attention to detail and methodical approach, as these are crucial for a Business Administrator in a legal setting.
✨Demonstrate Team Spirit
Be ready to discuss times when you’ve worked collaboratively in a team. Emphasise your willingness to support colleagues and adapt to various tasks, which is key in a dynamic environment like Legal Operations.
✨Practice Your Communication
Since effective communication is vital, practice articulating your thoughts clearly and professionally. Consider mock interviews to refine your verbal skills and ensure you convey warmth and professionalism during the actual interview.
