HR Administrator (12 month FTC) no agencies in London

What we will offer

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

Team Structure

The HR, L&D and D&I department comprises 51 people globally and is responsible for the effective management of all matters concerning the attraction, engagement, development, progression and retention of our people. We play a key role in creating a diverse and inclusive environment where all of our people can do their best work and realise their full potential to the benefit of the firm and themselves. We are involved in a wide range of activities including:

• Implementing the firm's people and talent strategy
• Recruitment of partners and employees, including future (trainee) talent recruitment
• Talent and career management
• Reward strategy and salary review
• Supporting the performance management process

Main Responsibilities

A key member of the team, this role will support the wider HR team in the provision of a consistent high level, seamless service to our internal clients. Reporting to one of the HR Advisers, the Administrator will support the global HR operations team with all administrative tasks relating to the employee cycle along with additional ad hoc administrative support on HR processes and projects. The role will involve working closely with the wider HR, talent acquisition, future talent, payroll and benefits, HR systems and L&D teams and other support departments as and when required. The HR Administration role is varied and acts as the first point of contact for administrative support for the HR operations team. Main responsibilities include:

• Employee life cycle administration (reference requests, joiner and leaver administration, change to terms, end of year review and salary information)
• Maintaining and ensuring data accuracy for HR systems, spreadsheets and document management system
• Conducting regular audit reviews and running reports to ensure accuracy and consistency of approach across offices
• Preparing letters, presentations, spreadsheets and templates
• Supporting the Dubai office with day to day HR administration
• Supporting with global mobility administration and ad hoc tasks
• Maintaining the HR know how policies, guidance and templates
• Providing administrative support on ad-hoc HR and firm wide projects
• Supporting the team with diary management during key cyclical processes i.e. talent mapping and salary moderations
• Proactively making suggestions on administrative and/or process improvements

Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.

Attributes/Skills Required

• Relevant experience in a similar role
• Accuracy and a strong eye for detail are essential
• Able to handle sensitive situations and information confidentially and discreetly
• Excellent organisational skills; planning and prioritisation; time management of self and others
• Excellent verbal/written communication skills
• Strong IT skills, mainly Excel, Word and PowerPoint
• Self-motivated with a positive attitude
• Adaptable and amenable to changing deadlines and demands from multiple team members
• Resilient with the ability to deal effectively with set-backs and challenging situations
• Open to change and able to contribute new ideas

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.

We are an equal opportunity employer, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.

About the Firm

With 8 offices worldwide and with our headquarters based in London, Stephenson Harwood is a law firm where our people are committed to achieving the goals of our clients - listed and private companies, institutions, and individuals across the globe. Our mix of expertise and culture results in a combination of deep local insight and the capability to provide a seamless international service. Our experience encompasses corporate, commercial litigation and arbitration, employment, pensions and private wealth, finance, marine and international trade, and real estate and projects. We assemble teams of bright thinkers to match our clients' needs and give the right advice from the right person at the right time. Dedicating the highest calibre of legal talent to overcome the most complex issues, we deliver pragmatic, expert advice that is set squarely in the real world. We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.

Our values:

• Individuality - We encourage creativity and develop talent
• Commitment - To be the best and deliver the highest standard
• Teamwork - We work together to build close, long-term relationships
• Straight talking - We say what we mean and do what we say

These values express the personality of the individuals within our firm. They are the behaviours we encourage in our people and the standards which inform our decisions and actions.

Our vision into 2026

To be a successful firm where talented people work together in an entrepreneurial environment, building long term client relationships. This vision is about who we want to be, as well as who we are. It is as much about our values as about our character – the attributes we want to see from all of our people. It also reflects the importance of remaining independent - a clear sign that we are confident in our own future. That's how we unlock our entrepreneurial spirit, advising our clients with top performing teams. A key part of the 2026 strategy is to focus on five core sectors: decarbonisation, life sciences, private capital & funds, technology, and transportation & trade. These have been identified as crucial in the drive for accelerated profitable growth.