Payroll Specialist in London

From fast answers to deep insights, Mintel has provided research and intelligence solutions to consumer-focused businesses for more than 50 years. With a combination of world-class syndicated tools and custom insight solutions, we are the eyes and ears in the markets that matter and the insights behind our clients’ next big idea.

Building on its success, Mintel is currently seeking an enthusiastic Payroll Specialist, APAC with an extremely high attention to detail to join our APAC Finance team to be based in Kuala Lumpur.

What You Will Be Doing

• Responsible for managing the full spectrum of payroll activities (including headcount budgeting) across multiple APAC countries.
• Work closely with external vendors and internal stakeholders to ensure payroll accuracy, timeliness, and full compliance with each country’s statutory regulations.
• Ensure that all employees are paid accurately on the scheduled payment dates.
• Ensure the processing of new hires, terminations, transfers, promotions, and pay increases is accurate, compliant, and timely.
• Ensure timely submission of statutory filings, including the social security’s filing, tax filings and year-end reporting across multiple APAC countries.
• Payroll management constitutes the core of the role, which mainly involves liaising with the payroll vendors for countries assigned.
• Collaborate with HR to ensure accurate employee data is provided and maintain employee payroll records in an accurate manner.
• Prepare monthly payments and journal entries submissions to Finance GL team including reconciliation of records and conducting payroll post-mortems.
• Reconcile the payroll journal to the general ledger on a monthly basis and take corrective action (if applicable) to allow the proper closure of the monthly financial books.
• Reconcile and analyse monthly financial statements (i.e. Balance Sheet) for payroll related entries.
• Prepare the necessary reporting (payroll and headcount budget related) as part of the requirement for month-end closing.
• Contribute to monthly payroll forecasting and annual budgeting process.
• Ensure the budget transfer request is executed by the last working day of the month.
• Stay updated on changes in the payroll laws and regulations for the APAC countries to ensure compliance.
• Address all employee payroll queries satisfactorily and ensure proper closure of the query.
• Assist in payroll audits and provide support during internal and external audits.
• Contribute to process improvement initiatives to enhance payroll efficiency and accuracy.
• Assist with other accounting and finance functions (payroll related tasks) as needed.

What We Are Looking For

• Possess a minimum Diploma/Degree in Business Administration/HR Management, or related studies.
• 3+ years of payroll operations and payroll accounting experience (preferably with regional exposure).
• Have a good knowledge of payroll processes and local payroll regulation (at least 3 countries in APAC).
• Ability to maintain privacy and confidentiality is a must.
• Possess strong arithmetic skills with a keen eye for details.
• Possess a strong understanding of payroll accounting principles and practices, excellent analytical skills.
• Possess strong interpersonal and communication skills to support internal and external stakeholders.
• Proactive with excellent follow-through to achieve results under tight deadlines.
• Meticulous and with a positive learning attitude.
• Able to prioritise tasks and have a problem-solving mindset.
• Ability to work under pressure of deadlines in a fast-paced working environment.

What We Offer

• Culture that supports true collaboration whilst embracing remote working.
• Flexi-time start and end times.
• Blended (office/home) approach to work.
• Approach to personal development where we encourage individuals to grow and share what they’ve learned.
• Social events, both within the department and across the company.
• Generous annual leave and wider circle employee benefits.
• Additional one day off to celebrate your birthday.
• Membership in Employee Resource Groups (Mintel Diversity, Mintel Wellness and Mintel Gives).
• Giving back is part of our culture with this in mind, Mintel gives employees 2 days leave per year to join local volunteering activity organised by our Mintel Gives (where applicable).
• Mental health and wellbeing support via Modern Health App.
• Beautifully designed offices to foster collaboration and fun.
• Mintel is an equal opportunity employer that is committed to the strength of an inclusive workplace.