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- Tasks: Support daily office operations and be the friendly face for visitors.
- Company: Join a dynamic construction company focused on building homes in Warrington.
- Benefits: Enjoy flexible hours, competitive pay, and a supportive work environment.
- Why this job: Gain valuable experience in a professional setting while making meaningful connections.
- Qualifications: Strong communication skills and a knack for organization are key.
- Other info: This is a 12-month fixed term contract with potential for growth.
We have an exciting opportunity for a Part-Time Office Assistant/Receptionist for a house build – construction company for a 12-month fixed term contract from office in Warrington WA3. The purpose of the role is to support the smooth daily operation of the office while also serving as the initial point of contact for visitors, and employees. Work Hours 10:00 am-2:00pm / Monday – Friday ROP £14.500 per annum Key Responsibilities: 1. Reception and Front Desk Duties: * Greet and assist visitors, clients, and vendors in a professional and friendly manner. * Answer and direct emails and messages to the appropriate members of the team * Manage the front desk, ensuring it is always tidy and presentable. * Handle enquiries and provide basic information about the company or its services. * Provide excellent customer service to clients and employees, addressing concerns or redirecting them to the appropriate person. 2. Administrative Support: * Assist with general office administrative tasks such as filing, archiving, scanning, and photocopying. * Manage and maintain office supplies and sundries, including ordering and stocking items as needed. * Assist with the booking/management of meeting rooms * Support H&S team with general inspections and certificates 3. Coordination and Communication: * Liaise with other departments and landlord to ensure seamless internal communication. * Assist in organising and maintaining office and IT equipment * Management of phone requests and returns, handle incoming and outgoing mail, including courier services and packages * Setting up and management of FOB entry system This is the current list of duties, but as the role continues to evolve, these may be subject to change. Key Skills and Qualifications: * Communication Skills: Strong verbal and written communication abilities. * Organisation and Time Management: Ability to prioritise tasks, manage multiple responsibilities, and meet deadlines. * Computer Proficiency: Familiar with MS Office (Word, Excel, PowerPoint) and email * Problem-Solving: Quick to address issues or challenges that arise. * Attention to Detail: Ensures accuracy in documents, schedules, and communications. * Customer Service Orientation: Friendly, approachable, and focused on providing a positive experience. Preferred Qualifications: Previous experience in an administrative or receptionist role would be advantageous. If this role is of interest to you and you'd be free to start, please don't hesitate call or apply below! Many Thanks, Klaudia
Part-Time Office Assistant/Receptionist employer: Minstrell Engineering
Contact Detail:
Minstrell Engineering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Office Assistant/Receptionist
✨Tip Number 1
Make sure to showcase your communication skills during the interview. Since you'll be the first point of contact for visitors and clients, practice how you greet and assist people in a friendly manner.
✨Tip Number 2
Familiarize yourself with common office administrative tasks like filing, archiving, and managing supplies. Being able to discuss your experience or knowledge in these areas will demonstrate your readiness for the role.
✨Tip Number 3
Highlight any previous experience you have in customer service or receptionist roles. This will show that you understand the importance of providing a positive experience for clients and employees.
✨Tip Number 4
Prepare to discuss how you manage multiple responsibilities and prioritize tasks. The ability to juggle various duties is crucial in this role, so be ready to share examples from your past experiences.
We think you need these skills to ace Part-Time Office Assistant/Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative or receptionist roles. Emphasize your communication skills and any previous customer service experience.
Craft a Strong Cover Letter: Write a cover letter that reflects your enthusiasm for the role. Mention specific skills that align with the job description, such as organization, time management, and attention to detail.
Showcase Your Computer Skills: Since the role requires proficiency in MS Office, mention any relevant experience you have with Word, Excel, and PowerPoint. If you have experience with email management, include that too.
Highlight Customer Service Experience: If you have previous experience in customer service, make sure to highlight it. Provide examples of how you've successfully handled inquiries or resolved issues in a friendly manner.
How to prepare for a job interview at Minstrell Engineering
✨Showcase Your Communication Skills
Since strong verbal and written communication abilities are crucial for this role, be prepared to demonstrate your skills during the interview. Practice answering questions clearly and concisely, and don't hesitate to ask for clarification if you don't understand something.
✨Highlight Your Organizational Skills
The ability to prioritize tasks and manage multiple responsibilities is key for an Office Assistant/Receptionist. Share specific examples from your past experiences where you successfully managed your time and organized tasks effectively.
✨Demonstrate Customer Service Orientation
As the first point of contact for visitors and clients, showcasing your friendly and approachable demeanor is essential. Prepare to discuss how you've handled customer inquiries or resolved issues in previous roles to illustrate your commitment to providing a positive experience.
✨Familiarize Yourself with Relevant Software
Being proficient in MS Office and email is important for this position. Before the interview, brush up on your skills in Word, Excel, and PowerPoint, and be ready to discuss how you've used these tools in your previous administrative roles.
