At a Glance
- Tasks: Support the Group Managing Director with diary management, travel, and meeting preparations.
- Company: Dynamic company with a focus on health, wellness, and professional growth.
- Benefits: Competitive salary, free gym access, wellness events, and generous leave policies.
- Other info: Enjoy a dog-friendly office and access to cultural events.
- Why this job: Join a vibrant team and make a real impact while developing your career.
- Qualifications: 3+ years supporting C-suite executives with strong organisational skills.
The predicted salary is between 40000 - 40000 £ per year.
Benefits include full-time, 5 days on site in SE1. Salary is £40,000 per annum. We offer an excellent range of benefits to support you as you grow with the company and take part in achieving our collective mission.
- Health & Wellness: Free Ministry membership with access to our gym, free fitness classes & wellness events, 24/7 free GP access, counselling and support helpline, Thrive Support app to help monitor your wellbeing, life assurance scheme.
- Financial well-being: Staff referral scheme, annual company bonus, season ticket loan, cycle to work scheme, enhanced maternity and adoption leave.
- Pleasant Oddities: Access to cultural events hosted at The Ministry, family & friends membership discount, free entry to Ministry of Sound Club, dog-friendly office, free lunch and refreshments, hospitality rewards: an online rewards scheme with discounts for many popular retailers.
The Group Managing Director will rely on you for your support in many areas including acting as gatekeeper for diary management, associated travel, agenda planning, and general meeting preparations. You must have excellent written skills and be able to anticipate the needs of the Managing Director, proactively identifying solutions before issues arise. You will be experienced in taking minutes, producing comprehensive actions, and following up with individuals.
Build and maintain strong relationships with senior stakeholders, clients, and partners, demonstrating professionalism and discretion at all times. You must be organised and willing to get involved in other parts of the business, assisting with organising company talks and supporting project/event delivery. You will possess a professional telephone manner, answering and directing telephone calls and managing the GMD's email inbox, responding when necessary.
You will be experienced in document production – client packs, presentations, proofreading, and formatting, so an eye for detail is essential. Coordinate any bookings with a good understanding of high-end restaurants, bars, venues, and hospitality arrangements for meetings and events. You will perform some financial admin tasks such as processing invoices, updating trackers, and preparing reports. You will be managing a digital file system, ensuring an efficient process is in place and files can be accessed with ease. Adept in Microsoft Office.
Work closely with the Office Manager to ensure the office environment remains organized, professional, and welcoming. You will be greeting visitors and clients, enjoy proactive thinking, and be solutions-focused. Undertake additional ad hoc duties and diary management as required to support the Chairman as necessary.
Minimum of 3 years' experience supporting C-suite executives, exceptional organisational and prioritisation skills, high levels of discretion and emotional intelligence, and a strong proactive attitude are required.
Executive Assistant employer: Ministry of Sound
As an Executive Assistant at our vibrant SE1 location, you will thrive in a supportive work culture that prioritises employee well-being and professional growth. With a comprehensive benefits package including free gym access, wellness events, and a dog-friendly office, we foster a collaborative environment where your contributions are valued and rewarded. Join us to be part of a dynamic team dedicated to achieving our collective mission while enjoying unique perks and opportunities for advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Ministry of Sound!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Ministry of Sound.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Ministry of Sound. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Ministry of Sound and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Ministry of Sound. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Ministry of Sound's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Ministry of Sound
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Ministry of Sound.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Ministry of Sound will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Ministry of Sound and how you would contribute to adapting HR strategies.
