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- Tasks: Provide essential admin support to the Business Hub and manage various finance and performance systems.
- Company: Join a dynamic establishment focused on maintaining high standards in administration.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be part of a team that makes a real difference in operational efficiency and service delivery.
- Qualifications: Strong organisational skills and a keen eye for detail are essential.
- Other info: Opportunity for growth and learning in a collaborative setting.
The predicted salary is between 28800 - 43200 £ per year.
This is an administrative job in an establishment.
The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
The job holder will be required to carry out the following responsibilities, activities and duties:
- Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
- Performance
- Audit and Compliance
- Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
- Information Assurance
- Measuring the Quality of Prison Life (MQPL)
- His Majesty's Inspectorate of Prisons (HMIP) visits
- Subject access requests
- Official Correspondence
- Complaints
- Risk Register
- Independent Monitoring Board (IMB)
- Action Plans
- Self-audit programme
- Procuring goods
- Vehicle maintenance
- Personal Identity Number (PIN) Phone system
- Ordering of staff uniform
- Bank signatory
- Fixed and local assets
- Accounts Receivable
- Inventory
- Women Royal Voluntary Services
- Canteen administration including Quarterly Review
- IT administration
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
13825 - Business Administrator (BA) Business Hub in Wolverhampton employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 13825 - Business Administrator (BA) Business Hub in Wolverhampton
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over others.
We think you need these skills to ace 13825 - Business Administrator (BA) Business Hub in Wolverhampton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Business Administrator role. Highlight your relevant experience in administrative support, finance, and compliance to show us you’re the perfect fit!
Showcase Your Skills: We want to see your organisational skills shine! Include examples of how you've managed records, processed paperwork, or coordinated communications in previous roles. This will help us understand how you can contribute to our team.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the point!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ministry of Justice
✨Know Your Admin Stuff
Make sure you brush up on your administrative skills and knowledge related to finance, compliance, and performance systems. Familiarise yourself with the specific tasks mentioned in the job description, like processing paperwork and managing databases, so you can confidently discuss your experience.
✨Showcase Your Communication Skills
As a Business Administrator, you'll be the contact point for communications. Prepare examples of how you've effectively communicated with stakeholders in the past. Think about times when you had to prioritise messages or coordinate with different departments, and be ready to share those stories.
✨Be Organised and Detail-Oriented
This role requires a keen eye for detail and strong organisational skills. During the interview, highlight your ability to maintain accurate records and manage multiple tasks. You might even want to bring a sample of your organisational tools or methods to show how you keep everything in check.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like dealing with complaints or managing information assurance. Think through potential scenarios related to the responsibilities listed in the job description and prepare your responses, focusing on your problem-solving skills and ability to work under pressure.
