HMP Styal - Business Administrator - OMU in Wilmslow

All staff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing the local courts within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.

• Undertake the transactional activity associated with the Offender Management function, including processing the following paperwork ready for checking and onward transmission by the Hub Manager:
• Discharge Report / Pre-Discharge Report
• Bail applications
• Release on Temporary License (ROTL)
• Home Detention Curfew (HDC)
• Offender Assessment and Sentence Management (OaSys)
• Multi-Agency Public Protection Arrangements (MAPPA)
• Re-categorisation
• Sentence calculations, including conduct initial checks
• Appeals
• Violent Sex Offender Register (VISOR)
• Multi‑Agency Risk Assessment Planning (MARAP)
• Adjudications
• Indeterminate Sentence Prisoners
• Parole applications
• Legal Correspondence
• License Applications
• Resettlement overnight Release
• Prisoner Fines
• Foreign Nationals/Deportation/Immigration
• Risk to Children/Safeguarding Children
• Harassment/Restraining Orders
• Category A administration
• Recall paperwork
• Public Protection
• Organise, produce and maintain accurate records for the area of work
• Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in the establishment
• Complete monitoring returns for area of work
• Input requisitions onto the finance database and process requisitions for defined area of work
• Co‑ordinate any awareness sessions for area of work
• Prepare paperwork for checking by Manager, conducting sentence calculations as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points

The duties and responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh is required.

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

37 hour working week

The MoJ offers hybrid working arrangements where business need allows. This is an informal, non‑contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home. This role can only be worked in the UK and not overseas. Some roles will not be suitable for hybrid working. Arrangements will be discussed and agreed with the successful candidate and are subject to regular review.

For nationally advertised roles, the successful candidate will be appointed to an MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on completion of pre‑employment checks.

UK nationals, Nationals of the Republic of Ireland, Nationals of Commonwealth countries who have the right to work in the UK, Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with settled or pre‑settled status under the European Union Settlement Scheme, Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members who have made a valid application for settled or pre‑settled status under the European Union Settlement Scheme, Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020, Turkish nationals, and certain family members of Turkish nationals who have accrued the right to work in the Civil Service.

• Bank, Public and Privilege Holidays: You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment.
• Pension: The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
• Work Life Balance: HM Prison & Probation Service is keen to encourage alternative working arrangements to support staff balance. Flexible working is offered subject to the completion of a satisfactory probationary period.
• Season Ticket Advance: After two months’ service, you will be eligible to apply for a season ticket advance to purchase a quarterly or longer‑period season ticket for travel between your home and place of work.
• Training and Development: HMPPS offers a range of training and development opportunities including equality and diversity, challenging behaviour, suicide prevention and anti‑bullying programmes. All staff receive security and diversity training and an individual induction programme.