At a Glance
- Tasks: Assist with administrative tasks and support the Activity Hub's operations.
- Company: Join a supportive environment focused on personal development and community impact.
- Benefits: Enjoy flexible working hours, generous holiday allowance, and access to training.
- Other info: Hybrid working options available, perfect for students balancing studies.
- Why this job: Make a difference while gaining valuable experience in a dynamic role.
- Qualifications: Strong English skills and ability to work flexibly.
The predicted salary is between 24000 - 28000 £ per year.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Undertake a share of the transactional activity associated with the Activity Hub, including processing categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
- Pathways Student applications
- Resettlement pathway contracts
- Procurement of Goods for unit
- Regime Monitoring
- Activity Board Management Information Systems
- Industries/Manufacturing Education Provision
- Activity/Labour Allocation
- Library activities
- Prisoner Pay
- Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contributing towards:
- Job club
- Exit interviews
- Housing Clinics
- Induction Assessments
- Undertake other administrative tasks including:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions onto the finance database and process requisitions for defined area of work
- Co‑ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English (or Welsh where specified in Wales) is required.
Working Arrangements and Benefits
Hybrid working arrangements may be offered where business need allows. Part‑time, flexible and job‑sharing arrangements are possible and will be considered in accordance with the Flexible Working policy. Benefits include:
- 9 days of bank, public and privilege holidays added to the annual leave allowance (the holiday year runs from 1 March)
- Choice of one of two Civil Service pension schemes
- Season ticket advance available after two months’ service
- Access to Security and Diversity training, and an individual induction programme into the new role
- Probation period of up to 6 months for external candidates (internal candidates subject to existing probationary period)
Qualifications and Eligibility
- Proficiency in English (and Welsh where applicable)
- Ability to work part‑time, flexible or job‑sharing arrangements as required
Nationality and Eligibility
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the EUSS
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Part Time Business Administrator Activities Hub in Wetherby employer: Ministry of Justice
As a Part Time Business Administrator at our Activities Hub, you will join a supportive and dynamic work environment that prioritises employee well-being and professional growth. We offer flexible working arrangements, including part-time and job-sharing options, alongside generous benefits such as additional holidays and access to training programmes. Our commitment to fostering a diverse and inclusive workplace ensures that every team member can contribute meaningfully while developing their skills in a rewarding role.
StudySmarter Expert Advice🤫
We think this is how you could land Part Time Business Administrator Activities Hub in Wetherby
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Ministry of Justice.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Ministry of Justice looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Part Time Business Administrator Activities Hub in Wetherby
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Ministry of Justice, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Ministry of Justice.
How to prepare for a job interview at Ministry of Justice
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Ministry of Justice. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Ministry of Justice. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
