Equality Officer in Westminster

The Equality Officer will undertake administrative responsibilities and help ensure equality legislation compliance across the region. The Equality Officer will support the Equality Manager in delivering the regional equality plan, Probation Workforce Equality, Diversity, Inclusion and Belonging strategy and the HMPPS Diversity and Inclusion strategy at a regional level. They will work with other regional workstream leads to support delivery of wider diversity and inclusion objectives. The job holder will act as a point of contact for general enquiries related to equalities and regional staff network leads, promoting equality, diversity, inclusion and belonging for staff and people on probation.

Responsibilities and Duties

• Maintain online business administration systems to disseminate equalities information.
• Use computer‐based systems to produce, update and maintain records and other documentation within agreed timescales.
• Regularly develop and disseminate equalities communications across the region to a variety of stakeholders.
• Attend meetings and events and represent the Equality Manager as agreed from time to time using inclusive and appropriate skills and styles.
• Support the Equality Manager to develop and implement regional equality plans and maintain correspondence with stakeholders responsible for different objectives.
• Manage an annual calendar of awareness events to promote the equality and diversity agenda.
• Provide support and advice via the Equality Manager to regional stakeholders on completion of their Equality Analyses.
• Prepare and collate a range of documentation and resources for a variety of purposes to support Probation Delivery Units and regional business activity.
• Work in partnership with regional area staff networks leads to progress and embed equality and diversity into day‐to‐day.
• Contribute to relevant induction, training and development events.
• Support recruitment activity for relevant posts relating to equality, diversity, inclusion and belonging priorities within the region.
• Network with external stakeholders and build strong working relationships.

The duties and responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Eligibility and Working Arrangements

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or Welsh (where specified in Wales). The MoJ offers hybrid working arrangements where business need allows. Role can only be worked in the UK and not overseas. Hybrid working will be discussed and agreed with the successful candidate and subject to regular review.

Assessment and Interview Process

Behaviours: Working Together, Managing a Quality Service, Communicating and Influencing, Changing and Improving, Developing Self and Others. Strengths will be assessed but are not shared in advance. Further information is available via the MoJ website. Interview stage assessments: Interviews expected to take place from mid to end April 2026. Level of security checks required: DBS Standard.

Skills and Abilities

• IT skills: Excel, PowerPoint, Word, Outlook.
• Ability to understand and navigate systems on the job.
• Gathering and collating information.
• Good knowledge of using MS Teams.
• Strong administrative skills.
• Experience in minute taking skills.
• Meeting organisation.
• Skills in managing and co‐chairing meetings.
• Preparing and delivering presentation skills.
• Good communication skills.
• Demonstrate previous administration experience and experience of providing a wide range of management support activities.
• Evidence of providing support and assistance to colleagues in delivering a quality service.

Desirable

• Work experience in an equalities focused role.
• Knowledge of the 2010 Equality Act.
• Knowledge of the Probation Service.

Technical Requirements

• Qualification to NVQ level 2 in any subject.
• GCSE Grade A‐C in English and Maths (or equivalent).

Benefits

• Annual leave: 25 days on appointment, increasing to 30 days after five years of service, plus public holidays. Leave for part‐time and job share posts calculated pro‐rata.
• Pension: Covered by the Local Government Pension Scheme run through the Greater Manchester Pension Fund.
• Training: Commitment to staff development with extensive training opportunities.
• Networks: Employee‐run networks for minority ethnic origin, disabilities, caring responsibilities, women, and LGBTQ+ employees.
• Family Friendly policies: Reduced hours or job share options.
• Flexible benefits: Voluntary benefits, retail vouchers, discounts on a range of goods and services.
• Childcare support: Possible alternative government childcare support schemes such as Tax Free Childcare.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Recruitment Process and Anti‐Discrimination

The Civil Service Code sets out the standards of behaviour expected of civil servants. Recruitment is by merit on the basis of fair and open competition. If you feel the recruitment process has breached the recruitment principles you may raise a formal complaint.

As a Disability Confident employer, the MoJ is committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, making adjustments throughout all elements of the recruitment process and in the workplace. Disabled candidates can request reasonable adjustments within the application form.

The Civil Service is committed to attracting, retaining and investing in talent wherever it is found.