At a Glance
- Tasks: Provide essential admin support and maintain accurate records in a dynamic environment.
- Company: Join HMP Swansea, a vital part of the community with a focus on rehabilitation.
- Benefits: Part-time hours, stable schedule, and the chance to make a difference.
- Other info: Opportunity for growth and diverse roles within the organisation.
- Why this job: Gain valuable experience while contributing to meaningful work in a supportive setting.
- Qualifications: Strong communication skills and a willingness to learn are essential.
The predicted salary is between 12 - 15 € per hour.
PLEASE NOTE THAT THIS IS A PART TIME ROLE - THE HOURS OF WORKING REQUIRED ARE SET AND CANNOT BE ALTERED DUE TO THE NATURE OF THE ROLE. THEREFORE WE REQUIRE THE SELECTED CANDIDATE TO WORK WEDNESDAY (FULL DAY), THURSDAY (HALF DAY, PM), FRIDAY (FULL DAY).
Overview: Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.
Responsibilities:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team
- Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI’s)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
Essential Skills / Qualifications / Accreditation / Registration: Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English.
17125 - HMP Swansea - Administrator - Part Time employer: Ministry of Justice
At HMP Swansea, we pride ourselves on being an excellent employer that values the contributions of our administrative staff. Our part-time roles offer a supportive work culture with structured hours, allowing for a healthy work-life balance while providing opportunities for professional growth within the prison service. Employees benefit from comprehensive training and the chance to engage in meaningful work that directly impacts the rehabilitation process.
StudySmarter Expert Advice🤫
We think this is how you could land 17125 - HMP Swansea - Administrator - Part Time
✨Tip Number 1
Network like a pro! Reach out to current or former employees at HMP Swansea on LinkedIn. A friendly chat can give us insider info about the role and the team, plus it shows our genuine interest.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. We can even role-play with a friend to boost our confidence and nail those responses!
✨Tip Number 3
Showcase our organisational skills during the interview. Bring examples of how we've managed records or communications in the past. This will help us stand out as the perfect fit for the role!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep an eye on any updates or new opportunities that pop up.
We think you need these skills to ace 17125 - HMP Swansea - Administrator - Part Time
Some tips for your application 🫡
Read the Job Description Carefully:Before you start your application, make sure to read through the job description thoroughly. We want to see that you understand the role and its requirements, so highlight any relevant experience or skills that match what we're looking for.
Tailor Your Application:Don’t just send a generic application! We love it when candidates personalise their applications. Use specific examples from your past experiences that relate directly to the responsibilities mentioned in the job description. Show us why you're the perfect fit!
Keep It Clear and Concise:When writing your application, clarity is key. We appreciate well-structured applications that get straight to the point. Avoid jargon and keep your language simple and professional. Remember, less is often more!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. This way, we can ensure your application gets to the right place quickly. Plus, it’s super easy to do – just follow the prompts and you’ll be set!
How to prepare for a job interview at Ministry of Justice
✨Know the Role Inside Out
Make sure you thoroughly understand the job description and responsibilities. Familiarise yourself with the specific tasks like maintaining records, handling communications, and preparing paperwork. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations related to administrative tasks. Think of examples from your past experiences where you've successfully organised information or communicated effectively. This will showcase your problem-solving skills and ability to work under pressure.
✨Showcase Your Communication Skills
Since this role involves acting as a contact point for communications, be ready to discuss how you manage correspondence and ensure information is shared accurately. Practice articulating your thoughts clearly and concisely, as effective communication is key in this position.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared about the team dynamics or the specific challenges faced in the role. This not only shows your enthusiasm but also helps you gauge if the environment is the right fit for you.
