At a Glance
- Tasks: Provide essential administrative support in a dynamic offender management hub.
- Company: Join HMP Humber, a key player in the justice system.
- Benefits: Enjoy flexible working, competitive leave, and comprehensive training opportunities.
- Other info: Hybrid working options available with excellent career progression.
- Why this job: Make a difference while developing your skills in a supportive environment.
- Qualifications: Strong communication skills and a passion for administration.
The predicted salary is between 24000 - 28000 € per year.
This is an administrative job in an establishment.
The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing the local courts within specified timescales. This is a rotational, non‑operational job with no line management responsibilities.
Responsibilities
- Transactional Activity
- Bail applications
- Release on Temporary License (ROTL)
- Offender Assessment and Sentence Management (OaSys)
- Multi‑Agency Public Protection Arrangements (MAPPA)
- Re‑categorisation
- Sentence calculations, including conduct initial checks
- Appeals
- Violent Sex Offender Register (VISOR)
- Adjudications
- Parole applications
- Legal Correspondence
- License Applications
- Resettlement overnight Release
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
- Other Administrative Tasks
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or relevant department
- Complete monitoring returns for area of work
- Input requisitions onto the finance database and process requisitions for defined area of work
- Co‑ordinate awareness sessions for area of work
- Prepare paperwork for checking by Manager, conducting sentence calculations as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or, where specified in Wales, Welsh.
Behaviours
- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
Hours of Work
37 hour working week.
Working Arrangements
The role offers hybrid working arrangements where business need allows. Appointment may be made at the nearest MoJ office location, including a Justice Collaboration Centre or Justice Satellite Office.
Leave
Holiday year runs from 1 March. Leave entitlement is calculated on a pro‑rata basis and may be expressed in hours or days, depending on work pattern.
Bank, Public and Privilege Holidays
Entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. Hours are added to the annual leave allowance. Some public and bank holidays may be required to work depending on shift pattern and operational needs.
Pension
The Civil Service offers a choice of two pension schemes, giving flexibility to choose the scheme that suits you best.
Work Life Balance
HMPPS offers flexible working subject to a satisfactory probationary period and NVQ.
Season Ticket Advance
After two months’ service, eligible to apply for a season ticket advance to purchase a quarterly or longer‑period season ticket for travel between home and workplace.
Training and Development
HMPPS provides training and development opportunities, including Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti‑Bullying programmes. Promotion programmes and varied training are available, and all staff receive security and diversity training and an individual induction.
Business Administrator HMP Humber in South Cave employer: Ministry of Justice
HMP Humber is an excellent employer that prioritises employee well-being and professional growth, offering a supportive work culture with flexible hybrid working arrangements. Employees benefit from comprehensive training and development opportunities, a generous leave entitlement, and a choice of pension schemes, making it a rewarding place to build a meaningful career in the public sector.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator HMP Humber in South Cave
✨Tip Number 1
Network like a pro! Reach out to people in the field, attend relevant events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and understanding their values. Practice common interview questions and think about how your skills align with the role of a Business Administrator at HMP Humber.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed multiple tasks or projects effectively. This will demonstrate that you're ready to handle the administrative responsibilities of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Business Administrator HMP Humber in South Cave
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to our team at HMP Humber!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to describe your previous roles and how they relate to the tasks you'll be handling. We appreciate brevity and clarity!
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure to demonstrate your ability to convey information effectively. Whether it's through your cover letter or CV, let us see your knack for clear communication!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure your application gets to us directly and is considered promptly. Don’t miss out on this opportunity!
How to prepare for a job interview at Ministry of Justice
✨Know Your Stuff
Familiarise yourself with the key responsibilities of the Business Administrator role. Understand the processes like bail applications and sentence calculations, as well as the importance of maintaining accurate records. This will show that you’re not just interested in the job, but that you’re ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves acting as a contact point for communications, be prepared to demonstrate your communication skills during the interview. Practice explaining complex information clearly and concisely, as well as how you would prioritise and distribute communications effectively.
✨Highlight Your Organisational Skills
The job requires excellent organisational abilities, so come prepared with examples of how you've successfully managed multiple tasks or projects in the past. Discuss any systems or tools you’ve used to keep track of important information and deadlines.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to manage sensitive information. Think about how you would handle situations related to safeguarding children or dealing with legal correspondence, and be ready to articulate your thought process.
