Second Line Support Analyst – RCJ & Judicial

The role may have management and leadership responsibility within the HMCTS Digital & Technology Services directorate, involving our Microsoft Office 365 (MS 0365) instance used by c25,000 judges across England, Wales, Northern Ireland and Scotland, providing a helpdesk service to our users. The post holder will act as 2nd line support across a range of digital services used by the Judiciary and staff/stakeholders in the Royal Courts of Justice such as eJudiciary, Document Upload Centre and ceFile/CMS. The primary purpose of the role is to deal with complex incidents across all our services, maintenance and monitoring as well as development and delivery of new requirements using MS O365. Support is also provided to the judiciary on other products as well as advice and guidance that includes departmental/government/judicial policies for the use of digital services.

Key Responsibilities

• 2nd Line point of contact regarding support for c25,000 members of the judiciary, located nationally who use eJudiciary and other IT products/services.
• Capture, record and resolve incidents in accordance with agreed protocols/SLA’s.
• Manage and resolve incidents relating to other RCJ services (including DUC and ceFileCMS).
• Maintain ‘Halo’ log of all incidents raised and resolve incidents in accordance with office standards and the SLA.
• Manage customer expectations when dealing with an incident/new work request and show reasoning and analysis when providing options and recommendations to resolve/deliver.
• Ensure complex IT issues can be explained in plain English, clearly and concisely.
• Understand the different types of customers and respond to them appropriately.
• Understand the urgency and skill levels of customer and use discretion when communicating.
• Follow a build process to build and dispatch laptops to the judiciary.
• Maintain an asset list using standard asset management procedures and actively monitor and document IT related stock held by the team.
• Dealing with telephone/e‑mail queries.
• Follow (major) incident, change and problem management operating procedures.
• Contribute to maintaining them and suggesting improvements.
• Produce/maintain clear and concise documentation (office protocols, team guides, user guides, communications to user, etc).
• Identify and assist with the procurement and receipt of hardware/software, thereby assisting with financial management, following departmental guidelines.
• Ensure specialist administration knowledge of MS O365 and related administrative tools is up to date and maintained.
• Act as a system administrator, maintaining high level of governance over system access and regularly review access levels to the system.
• Actively participate in the production and presentation of any IT Training sessions regarding products and services supported within the team, agreed by the Head of Judicial and RCJ Group.
• Proactively monitor call trends, using this knowledge to provide suggestions to stakeholders on improvements to the service.
• Maintain knowledge of the MS O365 product set and ensure new releases and changes are monitored, understood and assessed in relation to their impact to the user, the support team and documentation.
• Assess the impact of change to MS O365 functional/non‑functional releases and provide recommendations to stakeholders.
• Liaise and collaborate with other IT Services within the business to ensure a high level of service delivery, seeing through any escalations, live service issues, taking ownership until completed.
• Provide input into wider team’s initiatives.
• Actively contribute to the team’s operational objectives and provide input into how the team can improve and meet its targets.
• Contact and liaise with IT suppliers to represent our interests and the needs of eJudiciary.
• Represent the office/directorate/department in meetings with customers, business representatives and internal/external suppliers.

You will need to have SC clearance or be prepared to go through clearance prior to appointment.

Qualifications

• SC clearance or willingness to undergo clearance prior to appointment.
• Recognised IT qualification or equivalent experience.
• Advanced proficiency in MS Outlook, Word, Excel, PowerPoint and Microsoft Office applications (Teams, SharePoint).
• Knowledge of Windows 10, Windows 11 and iOS.
• Experience with incident, problem and change management processes.
• Experience with call logging systems such as Halo and Service Now.
• Specialist knowledge of MS 0365 administration at 2nd line level, including Exchange online, SharePoint, PowerShell, Azure dynamic security groups and MS Teams.
• Experience in a 2nd Line IT support team.
• Ability to produce and deliver support documentation and training materials.
• Understanding of HMCTS case management systems and the ceFile/CMS system.

Other Duties

The post holder is required to work in a flexible way and undertake other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.