At a Glance
- Tasks: Provide essential admin support and keep everything organised for the team.
- Company: Join HMP Ranby, a supportive environment focused on teamwork and growth.
- Benefits: Enjoy generous leave, pension options, and potential hybrid working.
- Other info: Great opportunity for career progression in a dynamic role.
- Why this job: Make a difference in a unique setting while developing your skills.
- Qualifications: Good English skills and willingness to learn are essential.
The predicted salary is between 24000 - 28000 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The role is non‑operational and may involve contact with prisoners depending on the area of work. This role has no line management responsibilities.
Responsibilities
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions onto the finance database and process requisitions for defined area of work
- Co‑ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points
Job Profiles Covered
Applicants may be assigned to one of several related roles: Business Administrator (various specialisms such as Activity Hub, Business Hub, Employment, Equality, Mobilisation, Transition & Transformation, Resettlement, Healthcare, Management Coordinator, New Colleagues Lead Administrator, Observation, Categorisation & Allocation, Offender Management Hub, People Hub, Prison Digital Services, Programmes, Psychology, Regional Admin Support – Wales/North East, Chaplaincy, Safe Decent and Secure, Safer Custody, Security Intelligence Collator, Social and Palliative Care, Substance Misuse & Drug Strategy, VCC Administrator, ID & Banking).
Essential Skills / Qualifications / Accreditation
Completion of specific training in the relevant specialism upon taking up post. Good command of English, and Welsh where required in Wales.
Hours & Work Arrangements
Standard full‑time working week: 37 hours. Hybrid working may be available subject to business needs.
Benefits
Bank, public and privilege holidays: 9 days (66 hours 36 minutes) added to annual leave allowance. Pension: choice of two Civil Service pension schemes.
EEO Statement
This position is open to UK nationals, nationals of the Republic of Ireland, citizens of Commonwealth countries with right to work in the UK, nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and their eligible family members, and others as listed in the Civil Service Nationality Rules.
Behavioural Competencies
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Security Checks
DBS Standard required.
HMP Ranby - Business Administrator in Retford employer: Ministry of Justice
HMP Ranby is an exceptional employer that values its staff by providing a supportive work environment and opportunities for professional growth within the public sector. With a strong emphasis on employee well-being, the role of Business Administrator offers a chance to contribute meaningfully to the rehabilitation process while enjoying benefits such as generous leave entitlements and a choice of pension schemes. The collaborative culture fosters teamwork and communication, making it an ideal place for those seeking a rewarding career in administration.
StudySmarter Expert Advice🤫
We think this is how you could land HMP Ranby - Business Administrator in Retford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at HMP Ranby on LinkedIn. A friendly chat can give us insider info about the role and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative tasks. We should focus on how we can organise, maintain records, and communicate effectively in a busy environment.
✨Tip Number 3
Showcase our skills! Bring examples of how we've successfully managed communications or organised events in previous roles. This will help us stand out as the perfect fit for the Business Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed and shows that we’re serious about joining the team at HMP Ranby.
We think you need these skills to ace HMP Ranby - Business Administrator in Retford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the specific tasks mentioned in the job description. We want to see how you can contribute to our team at HMP Ranby!
Showcase Your Communication Skills:Since this role involves acting as a contact point for communications, it’s essential to demonstrate your ability to communicate effectively. Use clear and concise language in your application to reflect this skill.
Highlight Your Organisational Skills:The role requires maintaining accurate records and managing various administrative tasks. Be sure to mention any relevant experience that showcases your organisational abilities and attention to detail.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Don’t miss out on this opportunity!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator. Familiarise yourself with tasks like maintaining records, processing requisitions, and coordinating communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves acting as a contact point for communications, be prepared to discuss your communication style. Think of examples where you've effectively prioritised and distributed information. Practising clear and concise responses will also help you shine during the interview.
✨Prepare for Behavioural Questions
Expect questions that assess your competencies, such as 'Changing and Improving' or 'Working Together'. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you provide clear examples of how you've demonstrated these skills in past experiences.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the team dynamics or specific projects. This shows your enthusiasm for the role and helps you gauge if the environment is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
