At a Glance
- Tasks: Manage civil case files and support the Peer Review process in a dynamic environment.
- Company: Join the Legal Aid Agency, committed to making a difference.
- Benefits: Competitive salary, full training, and a supportive team culture.
- Other info: Enjoy a fast-paced role with opportunities for personal development.
- Why this job: Be part of a rewarding team that values your contributions and growth.
- Qualifications: No prior experience needed; just bring your enthusiasm and teamwork skills.
The predicted salary is between 30000 - 40000 £ per year.
Contract Type: Fixed Term/Detached Duty/Loan – 12 months
Salary range (depending on location): Please note that unless you are currently employed by the Civil Service and are earning more than the minimum above, if successful you will be offered the minimum for the grade depending on your location.
Location: South Tyneside
Closing Date: 06-Jul-2026
Job Summary: To maintain a busy warehouse containing over 150k civil case files and 4000 archive boxes as well as make retention decisions in line with GDPR. Records Management Centre are also responsible for all incoming/outgoing post and play a vital part in the administration of the Peer Review process whereby solicitors review each other’s work to ascertain that they are working to the required standard.
Key Responsibilities:
- File new documents onto relevant files
- Retrieve, scan and send documents to internal customers
- Review civil case files for destruction in line with GDPR
- Maintain warehouse archive area
- Open and screen incoming post
- Send outgoing post
- Provide administrative support to national Peer Review team
- Other administrative tasks as required
Essential Knowledge, Experience and Skills:
- Ability to use computers and Microsoft 365
- Ability to work on own initiative, and work in a team environment
- Adaptable with the ability to manage and work on a variety of tasks at the same time
- Ability to communicate using both written and verbal skills
Desirable Knowledge, Experience and Skills:
- Experience of working in an administrative role
Person Specification: No prior experience is required, as full training will be provided. However, we are looking for someone who enjoys being part of a fast‑paced and rewarding work environment, brings a positive, can‑do attitude and a genuine enthusiasm for learning.
EEO Statement: As a Disability Confident organisation, we will offer a guaranteed interview to candidates with a disability who meet the essential criteria for this role. Under the Equality Act 2010 a disability is defined as a physical or mental impairment which has a substantial and long‑term adverse effect on your ability to carry out normal day‑to‑day activities which has lasted, or is expected to last, at least 12 months.
Records Management Administrator - Legal Aid Agency employer: Ministry of Justice
As a Records Management Administrator at the Legal Aid Agency in South Tyneside, you will be part of a supportive and dynamic team dedicated to maintaining essential civil case files and ensuring compliance with GDPR. The agency fosters a positive work culture that values initiative and adaptability, offering comprehensive training and opportunities for personal growth within the public sector. With a commitment to inclusivity and employee well-being, this role provides a meaningful chance to contribute to the legal aid system while enjoying a rewarding career path.
StudySmarter Expert Advice🤫
We think this is how you could land Records Management Administrator - Legal Aid Agency
✨Get Involved in Legal Communities
Join local legal societies or student law groups. These are a goldmine for networking and often host events where you can meet professionals from firms like Ministry of Justice. Plus, you might run into opportunities for mentorship or internships!
✨Showcase Your Skills at Events
Attend law fairs and workshops to meet potential employers face-to-face. Practise your pitch about why you're excited about joining the field and how you'd fit in at firms like Ministry of Justice. This can make you memorable!
✨Utilise Your University Resources
Tap into your university's career services, especially those that focus on law. They often have exclusive access to internships and entry-level positions that aren’t advertised widely. Don’t hesitate to ask for help!
✨Apply Directly Through Company Websites
When you find openings that excite you, like roles at Ministry of Justice, apply directly through their website. This often shows your genuine interest and can speed up the process compared to generic application sites. Let's get you noticed!
We think you need these skills to ace Records Management Administrator - Legal Aid Agency
Some tips for your application 🫡
Show Off Your Legal Knowledge:When applying for an entry-level role in legal law services, make sure to highlight any relevant coursework or certifications you've completed. Mention any specific areas of law you've studied or written about — this shows we're engaged with the field and can bring fresh ideas to Ministry of Justice.
Tailor Your CV for the Legal Sector:A legal CV should focus heavily on your academic achievements, including your grades if they're strong. Don't forget to list any internships, volunteer roles, or relevant extracurricular activities. This is our chance to showcase how eager we are to learn and contribute to Ministry of Justice!
Craft a Compelling Cover Letter:In your cover letter, it's important to convey not only your qualifications but also your passion for law. Tell a story about why you're excited about this field and what draws you to this specific role at Ministry of Justice. We're looking for personality as much as for qualifications!
Proof of Legal Skills:If you've done any legal writing, such as articles, blogs, or even school papers, consider including links or attachments to these works. It's a great way to demonstrate your writing and research skills, which are crucial in the legal world. We're all about showing, not just telling, at Ministry of Justice!
How to prepare for a job interview at Ministry of Justice
✨Brush Up on Legal Terminology
As we dive into legal law services, it’s key to be familiar with industry-specific jargon. Make sure to review terms like 'tort', 'contract', and 'statute'. This shows you’re not just sitting on the sidelines but are genuinely engaged with the field.
✨Highlight Your Research Skills
Legal roles heavily rely on research capabilities. During the interview, be ready to illustrate how you've utilised research methods in your studies or previous internships. It’s all about showing you can dig deep when it comes to case law or statutes!
✨Know Your Ethical Guidelines
Ethics are a huge part of the legal industry. Be prepared for questions about ethical dilemmas or professional responsibility. Familiarise yourself with codes of conduct relevant to the role so you can demonstrate your understanding during the chat with Ministry of Justice.
✨Emphasise Eagerness to Learn
Since this is an entry-level role, your motivation and learning potential should shine through. Share specific examples of what you hope to gain from this role at Ministry of Justice and how you plan to grow in the legal field.
