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- Tasks: Provide essential admin support in a multi-agency team for the National Security Unit.
- Company: Join the National Probation Service, committed to equality and inclusion.
- Benefits: Competitive salary, job security, and opportunities for professional growth.
- Why this job: Make a difference in national security while developing valuable administrative skills.
- Qualifications: Experience in meeting administration and proficiency in MS Office required.
- Other info: Dynamic role with potential for career advancement and impactful work.
The predicted salary is between 28800 - 43200 £ per year.
The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator. This is an administrative job within a multi-disciplinary team.
Summary
The jobholder will provide administrative support within a multi-agency setting in line with National MAPPA Guidance. The jobholder will also ensure that staff are supported through efficient processes and administration systems are maintained within specified timescales in order to promote the achievement of Strategic Management Board (SMB) objectives. To act as a point of contact for MAPPA within the area for the Responsible Authority agencies and the ‘Duty to Co-operate’ Agencies as delegated by the MAPPA Coordinator. In line with NPS policies and procedures, the post holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do. The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position. This role may involve some out of hours work.
Responsibilities, Activities & Duties
- Responsible for maintaining accurate offender and victim information on relevant approved databases.
- Ensure the effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA Guidance.
- Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
- To provide statistical and other information/data as required.
- Receive and distribute information and communications in an appropriate manner, e.g. telephone, paper, email.
- Deal and communicate fairly, timely and effectively with Responsible Authorities and the Duty to Cooperate Agencies.
- Organise the availability of appropriate resources, facilities and equipment for activities relating to the effective running of MAPPA.
- Act as a point of contact within the unit including for specialist areas of work as required.
- Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
- Attend meetings as appropriate. Provide support to meetings as required including organising agenda, comprehensive minute taking, and distribution of notes/minutes and action points.
- To ensure that the principles in respect of information sharing and confidentiality are maintained as outlined in the MAPPA Guidance.
- Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc.
- Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times.
- Keeping up to date with changes in key external partnerships which relate to MAPPA arrangements.
- Ensure all activities are conducted in accordance with Health and Safety policies and procedures. Undertake equipment tests as required.
- Carry out safeguarding children and safeguarding adult duties in accordance with the NPS statutory responsibilities and agency policies.
- Work within the aims and values of NPS and HMPPS.
Behaviours
- Changing and Improving
- Working Together
- Making Effective Decisions
- Delivering at Pace
- Managing a Quality Service
- Communicating and Influencing
Essential Experience
- Experience of meeting administration and ability to undertake accurate minute taking.
Technical Requirements
- Good keyboard and IT skills including proficiency in MS Office Word and MS Office Excel.
Ability
- Ability to use recording databases, for example ViSOR, NDelius.
Minimum Eligibility
- All candidates are subject to security and identity checks prior to taking up post.
- All external candidates are subject to 6 months’ probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.
- All staff are required to declare whether they are a member of a group or organisation which HMPPS consider to be racist.
- NPPV2 vetting is a requirement for this role. The successful applicant will need to clear NPPV2 vetting before commencing in post.
13568 - MAPPA Administrator - National Security Unit - East and South Central in Reading employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 13568 - MAPPA Administrator - National Security Unit - East and South Central in Reading
✨Tip Number 1
Network like a pro! Reach out to people in the National Security field, especially those who work with MAPPA. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of MAPPA and its guidelines. We want you to show that you’re not just a candidate, but someone who understands the role and its importance in the community.
✨Tip Number 3
Practice your communication skills! As a MAPPA Administrator, you'll need to interact with various agencies. Role-play common scenarios with a friend to build your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace 13568 - MAPPA Administrator - National Security Unit - East and South Central in Reading
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the MAPPA Administrator role. We want to see how you can contribute to our multi-disciplinary team!
Showcase Your Admin Skills: Since this is an administrative position, emphasise your experience with meeting administration, minute taking, and using databases. We love seeing candidates who can demonstrate their proficiency in MS Office too!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key points stand out and are easy to read.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ministry of Justice
✨Know Your MAPPA Basics
Before the interview, brush up on your understanding of MAPPA and its significance in the National Security Unit. Familiarise yourself with the National MAPPA Guidance and be ready to discuss how you can support the objectives of the Strategic Management Board.
✨Showcase Your Admin Skills
Highlight your experience with meeting administration and minute-taking. Be prepared to give examples of how you've maintained accurate records and managed sensitive information in previous roles, as this will be crucial for the MAPPA Administrator position.
✨Demonstrate Your IT Proficiency
Make sure you can confidently talk about your skills in MS Office, especially Word and Excel. If you have experience with databases like ViSOR or NDelius, mention it! Being tech-savvy is key for this role.
✨Emphasise Confidentiality and Sensitivity
Since you'll be dealing with highly sensitive issues, it's important to convey your understanding of confidentiality and the importance of handling information with care. Share any relevant experiences where you successfully navigated sensitive situations.
