At a Glance
- Tasks: Provide essential admin support, manage communications, and handle mail efficiently.
- Company: Join a supportive establishment focused on teamwork and community.
- Benefits: Gain valuable experience, develop skills, and enjoy a stable work environment.
- Other info: Opportunities for growth and learning in a collaborative setting.
- Why this job: Perfect for those looking to kickstart their career in a dynamic administrative role.
- Qualifications: Strong communication skills and attention to detail are essential.
The predicted salary is between 24000 - 28000 € per year.
This is an administrative job in an establishment.
The job holder will provide administrative support within the Business Hub including switchboard duties, post distribution, filing, photocopying and typing (if qualified typist). This is a non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
- Operate the switchboard appropriately by identifying the caller’s needs ensuring all messages are communicated to the appropriate parties.
- Receive, open, distribute and monitor all prisoner mail on a daily basis in line with local and national policies and make sure it is kept securely at all times.
- Receive/distribute all incoming staff mail in a timely manner and coordinate the sending out of prisoner and staff mail.
- Send, collect and distribute faxes to appropriate staff.
- Forward any mail on to establishments for prisoners who have transferred.
- Make sure investigation and hearing tapes are transcribed in an efficient and accurate manner (if qualified typist).
- Provide copy typing provision when required (if qualified typist).
- Keep securely copies of all documentation, either in hard copy or electronic form.
- Process Chaplaincy paperwork including prisoner applications and arranging visits.
- Act as contact point for communications, prioritise and distribute to the appropriate person or relevant department in establishment.
- Undertake administrative tasks including providing administrational assistance in area of work.
- Maintain accurate filing system for area of work.
- Respond to queries relating to area of work, redirecting where required.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
17776 - SSA Business Hub Hindley in Portstewart employer: Ministry of Justice
At SSA Business Hub Hindley, we pride ourselves on fostering a supportive and inclusive work environment where every employee is valued. Our administrative team plays a crucial role in maintaining efficient operations, and we offer comprehensive training and development opportunities to help you grow in your career. Located in a vibrant community, we provide a stable work-life balance and a commitment to employee well-being, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land 17776 - SSA Business Hub Hindley in Portstewart
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at the Business Hub. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Practice makes perfect! Before your interview, rehearse common questions and think about how your skills match the job description. We want you to feel confident when discussing your experience.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look smart and professional. It shows you’re serious about the role and respect the workplace culture.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, you’ll find all the latest roles and updates right there, making your job search easier.
We think you need these skills to ace 17776 - SSA Business Hub Hindley in Portstewart
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can bring value to our team!
Show Off Your Admin Skills:Since this role is all about providing administrative support, don’t forget to showcase your organisational skills and any relevant experience. Mention specific tasks you've handled that relate to switchboard duties, mail distribution, or filing.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your sentences are easy to read and get straight to the important stuff!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Ministry of Justice
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the specific administrative tasks mentioned, like switchboard duties and mail distribution. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Practice Your Communication Skills
Since this role involves a lot of communication, practice articulating your thoughts clearly. You might be asked how you would handle certain situations, like managing incoming calls or distributing mail. Prepare examples from your past experiences that showcase your ability to communicate effectively.
✨Showcase Your Organisational Skills
Being organised is key for this administrative role. Think of ways to highlight your organisational skills during the interview. You could mention how you've maintained filing systems or managed multiple tasks efficiently in previous jobs. Bring up specific examples that illustrate your ability to keep things in order.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! This shows your interest in the role and helps you gauge if it’s the right fit for you. Consider asking about the team dynamics or how success is measured in this position. It’s a great way to leave a positive impression!
