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- Tasks: Provide essential admin support and maintain accurate records in a dynamic environment.
- Company: Join a supportive team within the psychology services at HMP Leyhill.
- Benefits: Gain valuable experience, develop skills, and contribute to meaningful work.
- Why this job: Make a difference while learning in a unique and impactful setting.
- Qualifications: Strong communication skills and a willingness to learn are essential.
- Other info: Opportunities for training and career progression in a rotational role.
The predicted salary is between 30000 - 42000 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.
Typical tasks associated with this Group Profile include:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI's)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
The job holder once in post will be matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.
- Business Administrator: Activity Hub
- Business Administrator: Business Hub
- Business Administrator: Equality
- Business Administrator: Estates
- Business Administrator: Management Coordinator
- Business Administrator: Offender Management Hub
- Business Administrator: People Hub
- Business Administrator: Programmes
- Business Administrator: Psychology
- Business Administrator: Safe Decent and Secure
- Business Administrator: Safer Custody
- Business Administrator: Security Intelligence Collator
- Business Administrator: Substance Misuse and Drug Strategy
- Business Administrator: Healthcare
- Business Administrator: Observation, Categorisation and Allocation (OCA)
- Business Administrator: Establishment Television Systems
- Business Administrator: Mobilisation, Transition and Transformation Administration Support
- Business Administrator: Regional Admin support Wales
- Business Administrator: Regional Estates Team
- Business Administrator: Safe Decent and Secure Benchmark
- Business Administrator: Equality Benchmark
- Business Administrator: Safer Custody Benchmark
- Business Administrator: Resettlement Worker Benchmark
- Business Administrator: OMU Benchmark
- Business Administrator: Regional Admin Support (North East)
- Business Administrator: Regime Development
Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
13729 - Business Administrator - Psychology Services - HMP Leyhill in Peacehaven employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 13729 - Business Administrator - Psychology Services - HMP Leyhill in Peacehaven
✨Tip Number 1
Network like a pro! Reach out to people in the field of psychology services or administration. Use LinkedIn to connect with current employees at HMP Leyhill and ask for insights about the role. You never know, they might even give you a heads-up on upcoming opportunities!
✨Tip Number 2
Prepare for the interview by researching common questions for administrative roles. Think about how your skills align with the tasks mentioned in the job description, like maintaining records and coordinating communications. Practise your answers so you can showcase your competence confidently!
✨Tip Number 3
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the team.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it ensures that your application gets to the right people quickly. So, don’t hesitate – get your application in and let’s land that job together!
We think you need these skills to ace 13729 - Business Administrator - Psychology Services - HMP Leyhill in Peacehaven
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application for the Business Administrator role. Highlight your relevant experience and skills that match the job description, especially in areas like record-keeping and communication.
Showcase Your Organisational Skills: Since this role involves a lot of administrative tasks, be sure to demonstrate your organisational abilities. Mention any tools or methods you use to keep things in order, whether it's managing databases or coordinating meetings.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We want to see your ability to communicate effectively, just like you would in the role!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator in Psychology Services. Familiarise yourself with the typical tasks mentioned in the job description, such as maintaining accurate records and coordinating communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare for Scenario Questions
Expect to be asked how you would handle specific situations related to administrative tasks. Think of examples from your past experiences where you've successfully organised information, managed communications, or worked under pressure. Practising these scenarios will help you articulate your thought process clearly during the interview.
✨Showcase Your Communication Skills
As a Business Administrator, effective communication is key. Be ready to discuss how you prioritise and distribute communications within a team. You might even want to prepare a brief example of a time when your communication skills made a difference in a project or task. This will highlight your ability to act as a contact point for the team.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you might work on, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the position aligns with your career goals.
