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- Tasks: Provide essential admin support in a multi-agency team for MAPPA.
- Company: Join a dedicated team focused on public safety and community support.
- Benefits: Gain valuable experience, competitive salary, and opportunities for professional growth.
- Other info: Dynamic role with potential for career advancement and impactful work.
- Why this job: Make a real difference in your community while developing your administrative skills.
- Qualifications: Experience in meeting administration and proficiency in MS Office required.
The predicted salary is between 28800 - 43200 £ per year.
The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator. This is an administrative job within a multi-disciplinary team.
The jobholder will provide administrative support within a multi-agency setting in line with National MAPPA Guidance. The jobholder will also ensure that staff are supported through efficient processes and administration systems are maintained within specified timescales in order to promote the achievement of Strategic Management Board (SMB) objectives. To act as a point of contact for MAPPA within the area for the Responsible Authority agencies and the ‘Duty to Co-operate’ Agencies as delegated by the MAPPA Coordinator.
In line with NPS policies and procedures, the post holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do. The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position. This role may involve some out of hours work.
Responsibilities, Activities & Duties
- Responsible for maintaining accurate offender and victim information on relevant approved databases.
- Ensure the effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA Guidance.
- Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
- Provide statistical and other information/data as required.
- Receive and distribute information and communications in an appropriate manner, e.g. telephone, paper, email.
- Deal and communicate fairly, timely and effectively with Responsible Authorities and the Duty to Cooperate Agencies.
- Organise the availability of appropriate resources, facilities and equipment for activities relating to the effective running of MAPPA.
- Act as a point of contact within the unit including for specialist areas of work as required.
- Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
- Attend meetings as appropriate.
- Provide support to meetings as required including organising agenda, comprehensive minute taking, and distribution of notes/minutes and action points.
- Ensure that the principles in respect of information sharing and confidentiality are maintained as outlined in the MAPPA Guidance.
- Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc.
- Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times.
- Keeping up to date with changes in key external partnerships which relate to MAPPA arrangements.
- Ensure all activities are conducted in accordance with Health and Safety policies and procedures.
- Undertake equipment tests as required.
- Carry out safeguarding children and safeguarding adult duties in accordance with the NPS statutory responsibilities and agency policies.
- Work within the aims and values of NPS and HMPPS.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
Behaviours
- Changing and Improving
- Working Together
- Making Effective Decisions
- Delivering at Pace
- Managing a Quality Service
- Communicating and Influencing
Essential Experience
- Experience of meeting administration and ability to undertake accurate minute taking.
Technical Requirements
- Good keyboard and IT skills including proficiency in MS Office Word and MS Office Excel.
Ability
- Ability to use recording databases, for example ViSOR, NDelius.
12915 - MAPPA Administrator (Full Time) Thames Valley - South Central in Oxford employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 12915 - MAPPA Administrator (Full Time) Thames Valley - South Central in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the field, attend relevant events, and connect with professionals on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that MAPPA Administrator role.
✨Tip Number 2
Prepare for those interviews! Research the organisation and understand their values and objectives. We suggest practising common interview questions related to administration and confidentiality, so you can showcase your skills confidently when it’s your turn to shine.
✨Tip Number 3
Showcase your tech skills! Since this role requires proficiency in MS Office and databases, make sure to highlight any relevant experience. We recommend bringing examples of how you've used these tools effectively in past roles during your discussions.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. We’re always looking for passionate individuals who are committed to making a difference, so don’t hesitate to put yourself out there!
We think you need these skills to ace 12915 - MAPPA Administrator (Full Time) Thames Valley - South Central in Oxford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the MAPPA Administrator role. We want to see how you can contribute to our multi-disciplinary team, so don’t hold back on showcasing relevant examples!
Showcase Your Admin Skills: Since this role is all about providing top-notch administrative support, be sure to emphasise your experience with meeting administration, minute taking, and using databases. We love seeing candidates who can demonstrate their organisational prowess!
Keep It Professional Yet Personal: While we appreciate a friendly tone, remember to maintain professionalism in your written application. Share a bit about yourself and why you’re passionate about the role, but keep it relevant to the job and our values at StudySmarter.
Apply Through Our Website: We encourage you to submit your application through our website for a smoother process. It’s the best way for us to receive your details and ensures you don’t miss out on any important updates regarding your application!
How to prepare for a job interview at Ministry of Justice
✨Know Your MAPPA Inside Out
Familiarise yourself with the MAPPA framework and its objectives. Understand the role of the MAPPA Administrator and how it fits within the multi-agency setting. This will show your commitment and help you answer questions confidently.
✨Showcase Your Admin Skills
Be ready to discuss your experience with meeting administration and minute-taking. Prepare examples of how you've maintained accurate records and managed sensitive information in previous roles, as this is crucial for the job.
✨Demonstrate Your IT Proficiency
Brush up on your MS Office skills, especially Word and Excel, as well as any relevant databases like ViSOR or NDelius. You might be asked about your technical abilities, so having specific examples of how you've used these tools effectively will give you an edge.
✨Emphasise Communication and Teamwork
Since this role involves working with various agencies, highlight your ability to communicate effectively and work collaboratively. Think of instances where you've successfully coordinated with others and how you handled sensitive issues with diplomacy.