21917 - Business Administrator - Activities in Nottingham

The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release. This is a rotational, non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties:

• Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
• Pathways Student applications
• Resettlement pathway contracts
• Procurement of Goods for unit
• Regime Monitoring
• Activity Board Management Information Systems
• Industries/Manufacturing Education Provision
• Activity/Labour Allocation
• Library activities
• Prisoner Pay
• Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contributing towards:
• Job club
• Exit interviews
• Housing Clinics
• Induction Assessments
• Undertake other administrative tasks including:
• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English.

Behaviours:

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

Essential Experience:

• Job holders must complete specific training in their specialism once they take up post.

Working Arrangements & Further Information:

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Benefits:

• Annual Leave - The holiday year runs from 1 March. If you work a non-standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment.
• Bank, Public and Privilege Holidays - You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance.
• Pension - The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
• Work Life Balance - HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements.
• Season Ticket Advance - After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work.
• Childcare Vouchers - For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers.
• Training - HMPPS is committed to staff development and offers a range of training and development opportunities.

Eligibility:

• All candidates are subject to security and identity checks prior to taking up post.
• All external candidates are subject to 6 months probation.
• Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.

Working for the Civil Service:

The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

Diversity & Inclusion:

The Civil Service is committed to attract, retain and invest in talent wherever it is found.

A Great Place to Work for Veterans:

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