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- Tasks: Support crime reduction in prisons through coordination and administration.
- Company: Join a vital team within the prison security sector.
- Benefits: Gain valuable experience, develop skills, and contribute to meaningful change.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Make a real difference in the criminal justice system while enhancing your career.
- Qualifications: Strong communication skills and a passion for justice are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Crime in Prisons Coordinator (CiPCo) will provide specialist administration and coordination support to help address high levels of crime committed within the establishment, aligning with national crime in prison objectives intended to support prisons to improve criminal justice outcomes. The role will cover a single establishment and is managed within the Security team. Playing a pivotal role in HMPPS’s mission to combat crime in prisons, the CiPCo will address acts of criminality within prison confines, encouraging proportionate outcomes through internal disciplinary processes, adjudication awards, and law enforcement engagement.
The candidate will possess a willingness to comprehensively understand relevant policy frameworks and guidance surrounding crime in prisons, particularly the Crime in Prison Referral Agreement (CiPRA) and the Victims’ Code. The role requires knowledge of the respective roles and responsibilities of HMPPS, the police, and CPS in investigating and prosecuting crimes within custodial settings, with the aim of achieving standardised and consistent processes across the sites. Motivated to improve information-sharing processes related to crime in prisons, the individual will contribute to better punitive outcomes and enhanced victim support.
Responsibilities
- Develop a comprehensive understanding of the operational environment in prisons and the establishment’s priorities, risks/threats, and opportunities to better tackle crime in prison.
- Understand the relevant legal and policy frameworks relating to crime in prisons, security and safety; making sure these are followed when providing services to prisons.
- Organise, produce and maintain accurate records for the PGD’s office, and regional CiP team.
- Act as the single contact point for all communications regarding crime in prisons work, particularly for regional or national counterparts, the Prison Group, the regional CiP team and law enforcement.
- Ability to complete and update performance returns when required by the Regional Security Lead.
- Coordinate any awareness sessions on behalf of the CiP Team, primary evidence handling awareness.
- Collate and store documents related to crime cases using appropriate local/regional/national storage platforms.
- Correspond with relevant internal and external departments, stakeholders and agencies to ensure that they are disseminating relevant information related to crime cases, in line with information sharing and disclosure policies.
- Complete and maintain police referral performance tracker for managing crime cases, updating systems and logs of information with responses within required timescales.
- By request of Regional Security Lead, arrange and attend any required meetings, including the preparation of paperwork, minutes and action points to support the effective management of crime in prison.
- Support the CiP team in delivering the crime in prisons delivery agenda.
- Be the first point of contact for prisons to signpost policies, procedures and key contacts for crime in prisons work.
- Identify positive and negative working practices surrounding the progression of crime cases, escalating to management for review.
- Understand the establishment's key threats and issues, working with Safety and Security analysts to ensure crimes committed by persons of interest are known to the Care, Separation and Re‑integration Units (CSRUs) for appropriate progression and reported to relevant stakeholders.
- Identify key themes and issues preventing proportionate outcomes to crimes committed in the establishment, escalating to the regional CiP team.
- On the direction of the Regional Crime in Prison Lead and Regional Corruption Prevent Manager, the post holder may also be asked to understand capability gaps and signpost wider capability opportunities, best practice and guidance and support light touch research to inform our evidence base on crimes in prison.
- Be the Crime in Prison SPOC for the establishment, developing relationships with prison staff, the Security team and police crime team officers/Police SPOC (internal and/or external) to assist with information sharing and the collation of evidence packages.
- Coordinate crime clinic invites and agenda, circulating actions log to relevant staff.
- Provide live, accurate updates to the police referral tracker during crime clinic meetings.
- Regularly update police referral tracker with new outcomes/ updates outside of the crime clinic meetings, ensuring charges and outcomes are accurate with comprehensive information added regarding case‑specific details.
- Complete crime referral proformas with accurate details to assist police in the acceptance and investigation of referred crimes.
- Collate, store and disseminate evidence linked to crime cases, including BWVC, CCTV, physical exhibits and documentation related to circumstantial evidence (records, statements etc) in accordance with the Evidence Handling Policy Framework.
- Collate relevant use of force documents or case notes from DPS to accompany statements.
- Collate relevant adjudication history to support referrals if required and any other relevant prisoner information (DPS case notes for example) required for police/CPS, disseminating in line with relevant disclosure protocol.
- Attend monthly Security meeting to understand nominals of interest and the establishment's keys risks and threats.
- Work closely with Safety, Security Analysts, Police and regional teams to triage crimes and identify nominals of interest/crimes of interest for further discussion at crime clinics.
- Develop relationship with Adjudication Liaison Officers within CSRU, providing timely advice and guidance on police referrals, their suitability/compliance with the Crime in Prison Referral Agreement (CiPRA) with updates on their progression.
- Where required, ensure crime details are reflected on all the relevant information platforms; National Incident Management Unit (telephone reporting), Incident Reporting System, PNOMIS and Mercury/IMS.
- Collate and disseminate information relating to CPS action logs.
- Assist the establishment in ensuring consistent good practice with evidence handling security, preservation and continuity. The ability to deliver Evidence Handling awareness is desirable.
- Develop and maintain a database of persons of interest (high harm nominals) and those subject to ancillary orders, ensure this information is updated and available to Adjudication Liaison Officers (ALOs) within the Care, Separation and Reintegration Units (CSRUs).
- Assist in identifying and communicating crimes committed by repeat offenders and persons of interest to the police and any other invested internal and external teams within the Corruption, Crime and Policing Unit (CCPU), South East Region Police Intelligence Team (SERPIT), the National Intelligence Unit (NIU), the Joint Extremism Unit (JExU) and other Law Enforcement Agencies.
- Coordinate the dissemination and destruction of evidence for crime cases with local police constabularies and keep an electronic log of all exhibits disseminated or destroyed.
- Collate and apply quality assurance to witness statements for submission to the police and coordinate meetings for staff to make statements with police where required.
- Assist with the coordination of meetings for staff to make statements with police, where required.
- Assist with issuing MG4D (charging paperwork) to prisoners, keeping a log of dates and times issued electronically.
- Issue medical disclaimer to either the suspect(s), victim(s) and witnesses with medical record access form, where identified at crime clinics.
- Liaise with witness care/specialist support teams regarding availability to attend court dates with victims and/or witnesses.
- Liaise with specialist support teams regarding interventions and care services for staff, providing administration and coordination support for staff victims of crime.
- Liaise with the People Hub/Detail departments to ensure that staff are relieved from the regime management plan to attend meetings or interviews related to CiP cases.
- Support the police crime team to ensure that emails and electronic messages/letters to staff and prisoners are issued, keeping records to this effect; this may include information regarding crime reference numbers and formal updates on cases.
- Assist with the creation, submission and storage of prison impact statements for the IA, police, and CPS.
- Produce reports, where required, giving a high level overview of crime in prison data for the establishment, including relevant data/thematics/statistics.
Experience & Skills
- Candidate should role model impeccable professionalism and integrity.
- Good understanding of the operational context of prisons and probation.
- Good communication (written and verbal), leadership and partnership working skills.
- Problem-solving and decision-making skills, with the ability to drive innovation and resolution.
- Making Effective Decisions, Delivering at Pace, Communicating and Influencing, Managing a Quality Service, Working Together.
Locations
Crime in Prison Coordinator (CiPCo) in Newport, Wales employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Crime in Prison Coordinator (CiPCo) in Newport, Wales
✨Tip Number 1
Get to know the ins and outs of the prison environment. Understanding the specific challenges and priorities of the establishment will help you tailor your approach and show that you're genuinely interested in making a difference.
✨Tip Number 2
Network like a pro! Build relationships with current staff, law enforcement, and other stakeholders. This will not only give you insights into the role but also demonstrate your commitment to collaboration and information sharing.
✨Tip Number 3
Be proactive in seeking out opportunities to showcase your skills. Whether it's volunteering for projects or attending relevant meetings, getting involved will help you stand out as a candidate who’s ready to hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who are keen to engage with us directly.
We think you need these skills to ace Crime in Prison Coordinator (CiPCo) in Newport, Wales
Some tips for your application 🫡
Know the Role Inside Out: Before you start writing, take a good look at the job description. Make sure you understand what the Crime in Prisons Coordinator role entails and how your skills align with the responsibilities. This will help you tailor your application to show us you're the perfect fit!
Showcase Your Skills: Highlight your relevant experience and skills that match the job requirements. Use specific examples from your past roles to demonstrate how you've tackled similar challenges. We want to see how you can bring value to our team!
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and long-winded sentences. We appreciate straightforward communication, so make sure your key points stand out and are easy to read.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at Ministry of Justice
✨Know Your Stuff
Make sure you have a solid understanding of the Crime in Prison Referral Agreement (CiPRA) and the Victims’ Code. Brush up on the relevant legal frameworks and policies surrounding crime in prisons, as this will show your commitment to the role and help you answer questions confidently.
✨Showcase Your Communication Skills
As the CiPCo, you'll be the main point of contact for various stakeholders. Prepare examples of how you've effectively communicated with different teams or departments in the past. This could include coordinating meetings or disseminating important information, which is crucial for this role.
✨Demonstrate Problem-Solving Abilities
Think of specific instances where you've tackled challenges or improved processes in previous roles. Be ready to discuss how you can identify key themes and issues preventing effective outcomes in crime cases, and how you would escalate these to management.
✨Build Rapport
Establishing relationships with prison staff and law enforcement is key. During the interview, express your enthusiasm for collaboration and share any experiences where you've successfully built partnerships. This will highlight your ability to work together with others to achieve common goals.