At a Glance
- Tasks: Provide essential admin support and maintain accurate records for the team.
- Company: Join the Ministry of Justice, committed to diversity and inclusion.
- Benefits: Enjoy flexible working, competitive leave, and a solid pension scheme.
- Other info: Hybrid working options available, with opportunities for career growth.
- Why this job: Make a difference in a vital role while gaining valuable experience.
- Qualifications: Strong organisational skills and effective communication abilities required.
The predicted salary is between 24000 - 28000 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non‑operational role which may involve contact with prisoners depending on their area of work. The role has no line management responsibilities.
Key Responsibilities
- Organise, produce and maintain accurate records for the area of work
- Act as the contact point for all communications to the team
- Prioritise and distribute communications to the appropriate person or relevant department in the establishment
- Complete monitoring returns for the area of work
- Input requisitions into the finance database and process requisitions for the defined area of work
- Coordinate awareness sessions for the area of work
- Prepare paperwork for checking by the manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points
Working Arrangements
The Ministry of Justice offers hybrid working arrangements where business need allows. This flexible working blends work from your base location, different MoJ sites and/or from home. Although the role can only be worked in the UK, it can be based at a MoJ office location, which may include the nearest Justice Collaboration Centre or Justice Satellite Office. Hybrid work arrangements will be discussed and agreed with the successful candidate and are subject to regular review.
Standard full‑time working hours are 37 hours per week, excluding unpaid breaks. The organisation welcomes part‑time, flexible and job‑sharing working patterns when they meet the demands of the role and business needs. All applications for such patterns will be considered in accordance with the HMPPS Flexible Working policy.
Benefits & Leave
Annual leave: the holiday year runs from 1 March; entitlement is calculated on a pro‑rata basis and expressed in hours or days as appropriate. Bank, public and privilege holidays: 9 days (66 hours 36 minutes) added to annual leave. Employees may be required to work on bank or public holidays subject to shift pattern and operational needs. Pension: the Civil Service offers two pension schemes; staff may choose the scheme best suited to them. Season‑ticket advance qualification: eligible from two months’ service, allowing purchase of a quarterly or longer‑term season ticket. Childcare vouchers: any move across the Civil Service may affect entitlement.
Eligibility & Probation
All candidates are subject to security and identity checks prior to taking up post. External candidates are subject to a six‑month probation period; internal candidates are subject to probation only if they have not already served one in HMPPS. All staff are required to declare whether they belong to a group or organisation deemed racist by HMPPS.
Diversity & Inclusion
The Civil Service is committed to attracting, retaining and investing in talent wherever it is found. The Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy guide all recruitment and employment practices. HMPPS values the experience of veterans and offers a guaranteed interview scheme under the “Making the Civil Service a Great Place to work for veterans” initiative.
EEO Statement
The Civil Service Code sets out the standards of behaviour expected of civil servants. Recruitment is carried out by merit on the basis of fair and open competition, in line with the Civil Service Commission’s recruitment principles. The recruitment process is governed by the following principles, and any candidate who believes the process has breached these may raise a formal complaint in the following order: To the MoJ Resourcing team. To the Civil Service Commission (details available in the Civil Service Code). As a Disability Confident employer, the MoJ is committed to making adjustments throughout all elements of the recruitment process and workplace. Interview opportunities are offered to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates may request reasonable adjustments to the recruitment process via the application form.
Prison Digital Services Administrator in Milton Keynes employer: Ministry of Justice
The Ministry of Justice is an exceptional employer, offering a supportive work culture that prioritises employee well-being and flexibility through hybrid working arrangements. With a strong commitment to diversity and inclusion, the organisation provides ample opportunities for professional growth and development, alongside competitive benefits such as generous annual leave and pension schemes. Working at the MoJ not only allows you to contribute to meaningful public service but also ensures a balanced work-life experience in a collaborative environment.
StudySmarter Expert Advice🤫
We think this is how you could land Prison Digital Services Administrator in Milton Keynes
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like Ministry of Justice, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like Ministry of Justice and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace Prison Digital Services Administrator in Milton Keynes
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Ministry of Justice and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Ministry of Justice
✨Get to Know Public Sector Values
Before your interview with Ministry of Justice, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Ministry of Justice.
