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- Tasks: Provide essential admin support for managing prisoner records and ensuring data security.
- Company: Join a dedicated team focused on effective record-keeping in a secure environment.
- Benefits: Enjoy a stable role with opportunities for personal growth and skill development.
- Why this job: Make a difference by ensuring accurate record management in a vital sector.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Be part of a supportive team with a focus on collaboration and communication.
The predicted salary is between 28800 - 43200 £ per year.
The job holder will provide administrative support to ensure the safe and secure keeping of prisoners' files, past and present and to action requests in a timely manner to aid effective record keeping in line with local procedures. This is a non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
- Undertake filing on a daily basis to provide effective record keeping in line with local procedures
- Request and receive information/records from other establishments
- Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
- Send, collect and distribute faxes to appropriate staff
- Deliver and collect post where appropriate
- Maintain the filing system of the previous year's files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection)
- Undertake other administrative tasks including: Provide administrational assistance in area of work
- Maintain accurate filing system for area of work
- Respond to queries relating to area of work, redirecting where required
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
Behaviours
- Developing Self and Others
- Communicating and Influencing
- Working Together
14503 - Support Services Administration in Manchester employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 14503 - Support Services Administration in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the field of support services administration. Use LinkedIn or local meetups to connect with professionals who can give you insights or even refer you to open positions.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. Think about how you can demonstrate your organisational skills and attention to detail, which are key for this job.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation and reiterate your interest in the role. It keeps you on their radar!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace 14503 - Support Services Administration in Manchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to effective record keeping and administrative support.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language to describe your previous experiences and how they relate to the tasks mentioned, like filing and responding to queries.
Show Your Organisational Skills: Since this role involves maintaining accurate filing systems and managing records, be sure to showcase any relevant organisational skills or experiences. We love to see examples of how you've kept things in order in past roles!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Ministry of Justice
✨Know Your Stuff
Make sure you understand the key responsibilities of the Support Services Administration role. Familiarise yourself with record-keeping procedures and data protection standards, as these will likely come up during the interview.
✨Show Your Organisational Skills
Since this role involves maintaining filing systems and managing records, be prepared to discuss your organisational skills. Bring examples of how you've successfully managed files or information in previous roles to demonstrate your capability.
✨Communicate Clearly
Effective communication is crucial in this position. Practice articulating your thoughts clearly and concisely. You might be asked how you would handle queries or redirect information, so think about your approach to communication in a professional setting.
✨Be Ready for Flexibility
The job description mentions that duties may change. Be prepared to discuss how you adapt to new tasks or changes in your work environment. Share examples of times when you've taken on additional responsibilities or adjusted to new processes.
