At a Glance
- Tasks: Manage the diary of a senior executive and coordinate essential meetings.
- Company: Join the London Probation Service, making a difference in the community.
- Benefits: Enjoy 25 days annual leave, pension scheme, and family-friendly policies.
- Other info: Great training opportunities and potential for career growth.
- Why this job: Be at the heart of operations, influencing key decisions and events.
- Qualifications: Experience managing executive diaries and strong IT skills required.
The predicted salary is between 28064 - 33549 £ per year.
Salary: £28,064 – £33,549 (plus London allowance to be discussed at interview).
Working pattern: Full time.
Location: London.
Type: Permanent.
Vacancy approach: External.
Responsibilities
- Manage diary for the Deputy Director or Head of Operational Function, resolving conflicting demands and optimising time management.
- Screen telephone calls, correspondence and e‑mails, prioritise and respond or direct queries to relevant parties.
- Produce a range of material from correspondence to confidential reports.
- Maintain comprehensive electronic and manual filing systems to support service delivery.
- Plan and finalise agendas for meetings, coordinate and distribute paperwork.
- Take minutes at senior management meetings and distribute to relevant parties.
- Liaise directly with internal and external colleagues and partners to deal with enquiries and coordinate appointments.
- Stay updated on changes in key external partnerships related to probation service delivery.
- Contribute to the organisation and coordination of large‑scale divisional events.
- Coordinate meetings, book rooms, arrange refreshments and prepare materials.
- Handle highly sensitive issues with diplomacy and strict confidentiality.
- Arrange business travel and accommodation for the Deputy Director or Head of Operational Function.
- Provide information, feedback and advice; influence and persuade as required.
- Participate in meetings and use appropriate skills, styles and approaches.
- Manage own resources and professional development.
- Liaise with staff to collate and analyse information, develop and utilise data to identify trends and take appropriate action.
- Plan, implement and manage systems for the exchange of sensitive information, data and intelligence.
Essential Experience
- Experience managing diary of a senior executive.
- Experience providing a wide range of management support activities.
Technical Requirements
- NVQ Level 2 or equivalent in a relevant subject (or appropriate practical experience).
- IT skills: Microsoft Word, Excel, Outlook and PowerPoint.
Hours of Work
37 hours per week (excluding unpaid breaks). Unsocial hours allowances may apply.
Nationality & Equality
Open to UK nationals, Republic of Ireland nationals, Commonwealth nationals with right to work, EU, Switzerland, Norway, Iceland or Liechtenstein nationals and family members with settled or pre‑settled status under the EUSS. Open to Irish nationalities, and families of EU nationals who have made a valid application for settled or pre‑settled status. Open to individuals with limited or indefinite leave to remain eligible to apply for the EUSS before 31 December 2020. Open to Turkish nationals and certain family members of Turkish nationals with accrued right to work in the Civil Service.
Benefits
- Annual leave: 25 days on appointment, increasing to 30 days after five years’ service; pro‑rata for part‑time and job‑share posts.
- National Probation Service covered by Local Government Pension Scheme (LGPS) via Greater Manchester Pension Fund.
- Training and development opportunities offered by the Ministry of Justice.
- Family‑friendly policies including reduced hours or job‑share.
- Paid maternity, paternity, adoption leave.
- Free annual sight tests for computer users.
Diary Manager - London Probation Service employer: Ministry of Justice
The London Probation Service is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. With generous annual leave, comprehensive training opportunities, and family-friendly policies, employees can thrive in their roles while contributing to meaningful public service in the heart of London.
StudySmarter Expert Advice🤫
We think this is how you could land Diary Manager - London Probation Service
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like Ministry of Justice, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like Ministry of Justice and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace Diary Manager - London Probation Service
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Ministry of Justice and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Ministry of Justice
✨Get to Know Public Sector Values
Before your interview with Ministry of Justice, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Ministry of Justice.
